Workplace Coordinator - Part-Time

Requirements

• 5+ years' experience in a Workplace Coordinator or similar role supporting senior leadership and/or a department.
• Demonstrated ability to 'think on your feet' and solve problems.
• Personal confidence and a passion for customer service.
• Can-do attitude with superior organizational skills and accuracy.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to juggle multiple competing priorities under deadlines.
• Must be advanced in Microsoft Office applications. Google Suite is a plus.
• Ability to navigate online platforms, such as Workday, Salesforce, Coupa, & Egencia.
• Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed.
• The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.
• Our High-Performing Culture: This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requi

Additional Information

We are seeking an enthusiastic and energetic Workplace Coordinator to join our LA office. The ideal candidate is well-organized, adaptable, and an active thinker who always seeks the best approach. The Workplace Coordinator must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Workplace Coordinator is responsible for overseeing the day-to-day operations and community engagement for the LA office. SCHEDULE This is a part time position - approximately 24-32 hours per week. This could increase over time depending on the preferences of the person in the role and business needs. Days/hours could vary depending on candidate preferences and business needs but there will need to be some flexibility. This role is onsite. Responsibilities Provide operational and logistical support to the LA Office. Be the first point of contact for both internal and external parties. Deliver exceptional service to all internal and external clients and visitors. Organize travel needs and prepare detailed travel itineraries for LA leadership using Clark's travel site - Egencia. Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination. Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized. Manage invoicing and expenses via the Coupa system to include VP-level expense reports. Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands. Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite. Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys). Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door. Communicate all internal messaging related to the daily operations of the LA office and region. Handle internal meetings as well as conference room coordination and support. Prioritize and manage multiple projects simultaneously. Maintain accurate documentation and filing systems. Other duties may be assigned, as necessary.

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