Events Executive

Responsibilities

• Coordinating guest management, covering communications, scheduling, invitations, tickets, logistics and maintaining event guest lists.
• Contributing to event planning and logistics, including supplier coordination, documentation (such as signage and menus) and occasional on-site delivery.
• Overseeing awards and logistics, including trophy procurement and engraving, as well as international shipments, and coordinating travel and accommodation for the internal team.
• Providing financial and administrative support, raising purchase orders, processing invoices, setting up suppliers, and completing ad hoc admin.
• Maintaining project coordination

Requirements

• Experience in an administrative role in a fast-paced environment is essential, with experience in a events assistant, coordinator or similar role beneficial.
• Proficiency in the Microsoft Office suite (Excel, PowerPoint, Outlook and Word).
• Clear and professional verbal & written communications skills, with proficiency in email communication.
• Excellent attention to detail with the ability to work with numbers.
• Fantastic time management with strong organisation skills to manage multiple priorities and event components simultaneously.
• A team ethos and willingness to collaborate effectively with colleagues and external partners.
• Ability to anticipate and identify challenges, implementing timely and effective solutions to ensure seamless event delivery, as well as able to adapt to changing priorities, timelines and requirements.
• Willingness to travel
• Benefits & Initiatives
• 6.6 weeks of annual leave (pro-rata for part-time). The equivalent to 25 days plus standard England and Wales bank holidays for full-time colleagues
• One additional day holiday per year after 6 years' service, up to a maximum 7.6 weeks of annual leave (pro-rata for part-time). The equivalent to 30 days plus standard England and Wales bank holidays for full-time colleagues
• A holiday purchase scheme, allowing employees to purchase up to 3 additional days of annual leave and spread the cost over up to 6 months
• An additional day of paid leave, a 'MeDay', allowing you the flexibility to celebrate a cultural or religious event or your birthday. It recognises that everyone's background is unique and gives you the freedom to mark what matters to you.
• One paid volunteering day per year to support a charity or community initiative of your choice
• Hybrid and agile working opportunities (role dependent)
• Enhanced Pension Contributions, we offer employer pension contributions above the statutory minimum
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee Assistance Programme, Virtual GP service and access to health & wellbeing resources and tools
• Equity, Diversity & Inclusion initiatives, supported by employee-led networks and proud to be a Disability Confident Committed employer
• Cycle to Work Scheme (subject to satisfactory completion of probationary period)
• Electric Car Scheme (subject to satisfactory completion of probationary period)

Additional Information

As an Events Executive, you will work closely with the Events Team for the World's 50 Best events and play an important role in managing critical event components, including managing guest lists, ordering event collateral, and providing financial and administrative support. You will partner with internal teams and suppliers to ensure all event elements are delivered to the highest standard, on time and within budget. We are looking for someone with strong administrative and organisational skills, with excellent attention to detail and customer service skills. Your impact will be felt in the operational excellence and delivery of high-quality events for the 50 Best event portfolio: gathering the global hospitality community to celebrate its achievements and creating memorable experiences for attendees.

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