Receive, sort, and traffic incoming mail, deliveries, and confidential correspondence
Deposit checks and handle daily outgoing mail, including overnight packages
Manage company inventory, including swag
Regular administrative tasks such as shredding documents, office tidying, and serving as a point of contact at Hometap's physical location
Provide general clerical and project support across Legal, Investment Support, Sales, HR, and Finance
Legal and compliance support
Coordinate the Legal & Compliance Service Desk, triaging incoming requests and routing them to the right attorney or stakeholder
Coordinate the preparation and execution of signature pages through DocuSign and in-person signings
Handle data entry for tracking and reporting, maintaining organized document logs and records
Handle, route, and notarize original hard-copy documents; Serve as a commissioned Notary Public to authenticate documents as needed
Maintain and organize physical legal documents, bonds, and certificates stored in secured locations, including safety deposit boxes and internal safes
Assist with contract execution and repository management
Support due diligence requests by gathering, organizing, and tracking responsive documents
Support the team in preparation and formatting of presentations and materials
Proofread documents and correspondence for accuracy, and execute routine and templated document revisions
What you bring:
2+ years of administrative, office coordination, or legal support experience
Strong organizational skills and a high level of attention to detail, especially when handling sensitive or time-bound documents
Sound judgment and discretion when working with confidential information
Clear written and verbal communication across Slack, Gmail, and phone
Proficiency with Microsoft 365, Google Workspace, and DocuSign (or comparable e-signature tools)
Experience with ticketing or task management systems, and comfort using databases or records managements systems; ability to learn new technologies quickly
A proactive, self-directed approach to keeping the office running and getting ahead of what the team will need
Ability to be on-site in our Boston office four days per week
Ability to lift packages of 20+ pounds and to sit or stand for extended periods
Current Notary Public commission, or willingness to become commissioned (Hometap will sponsor)
Compensation for this role is expected to be $25/hour
Benefits
Health insuranceVision insurancePaid time offRemote work optionsEquity / stock options
Additional Information
Here at Hometap, we're collaborative, passionate, and always ready to roll up our sleeves to create solutions that help people get more out of homeownership - and out of life. Our first product, a home equity investment, gives homeowners the opportunity to quickly access the equity they've built in their home to pay for what's most important to them, from handling debt to finally making much-needed renovations, without taking on debt.
We work hard, and have some fun along the way, too. You don't have to take our word for it: The Boston Globe and Forbes have recognized us as a great place to work, and we've been honored for our commitment to innovation in the fintech space by Inc. , HousingWire , and more!
In case you need any more convincing, we also provide competitive compensation, healthcare coverage, generous PTO, a meaningful equity package, and a strong culture with plenty of opportunities for team-building and camaraderie.
Interested in joining us on our mission to make homeownership less stressful and more accessible? We'd love to talk.
Hometap · Boston