Administrative Coordinator

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Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - HR Admin Clerk 4 (Gr7) Job Title Administrative Coordinator Department Program Operations Conference Management | Department of Radiology | Faculty of Medicine Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date June 16, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing Administrative Coordinator, Grade 7 We ask that all candidates provide a cover letter as part of their application. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. The position is a 1 FTE (35 hours/week). This is a split position - 40% MRI Research Centre and 60% Academic Administration, Department of Radiology. This position is hybrid with on-site days at the MRI Research Centre and/or at the Diamond Centre and/or as per operational needs. Job Summary UBC MRI Research Centre is a research centre within the Department of Radiology (https://mriresearch.med.ubc.ca/). It consists of 2 MRI scanners, one human and one preclinical animal scanner. Staff supporting the scanners include 5 full-time/part-time technologists (equivalent to 3.5 FTE), a preclinical operator, a preclinical lab manager, and the associate director of operations. There are numerous faculty members associated with the centre including the director and pre-clinical associate director as well as MRI physicists using and developing for the scanner. The facility also supports numerous research projects from faculty across UBC and beyond. The Imaging Centre is very busy; it has conducted over 400 research studies since its inception in 2003. The Department of Radiology consists of 277 dedicated faculty members including: 16 full-time/part-time, 234 clinical, 11 emeritus/honorary members and 16 associate members. The Department members are mostly in Vancouver but also include members in North Vancouver, Fraser Valley, Victoria, Prince George, and the Okanagan. The Department Office consists of 3 managers, one program education coordinator, and 7 program and administrative support staff. Diversity is a core value at University of British Columbia and UBC MRI Research. All members are committed to building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The Administrative Coordinator provides a wide range of administrative and financial support varying in complexity for the Head of the Department, the Associate Director of Operations of the UBC MRI Research Centre and the Program Operations and Conference Manager, Department of Radiology. The incumbent acts as the frontline resource person for inquiries, actively communicating and liaising tactfully and effectively with a wide-range of staff/faculty members and members of the public. This role will be providing high-level administrative support to the Head of the Department, senior academic leadership team and Program Operations and Conference Manager demonstrating initiative, discretion, and sound judgment in independently managing time-sensitive, complex and confidential matters. The responsibilities will extend well beyond routine clerical functions, requiring comprehensive coordination, effective communication, and strong prioritization skills. A significant component of the position will involve supporting senior leadership roles such as Vice Chairs and the Associate Director of the UBC MRI Research Centre without direct supervision, which demands the ability to anticipate needs, exercise greater judgment, maintain confidentiality, and act proactively with initiative. Having the job split between 2 units requires the employee to manage their time and responsibilities efficiently as well as learn the details and differences between the 2 roles This is a fast-paced, demanding yet challenging position with a variety of administrative components requiring flexibility, confidentiality and timely decision making, prioritization and multitasking. Organizational Status Works with the administration team and reports directly to the Associate Director of Operations for the UBC MRI Research Centre and the Program Operations and Conference Manager for the UBC's Department of Radiology, Academic Administration. The Department Head is ultimately responsible for UBC MRI Research, a division within the Department of Radiology. Work Performed Administration: Oversees the administration of MRI Research Centre and coordinates work processes, establishes priorities, and resolves complex issues for both MRI Centre and Radiology. Assists the Head of the Department, Leadership Team including Director and Associ