Manage New York City office facilities to maintain cleanliness and appearance and ensure a pleasant and functioning work environment.
Manage all contracted office facilities vendors.
Assist in NYC Office Reception duties including greeting and announcing visitors, offering hospitality, and directing them to a reserved resource, as needed.
A nswer and direct incoming phone calls and emails to the correct resource.
Provide phone coverage for Northeast Region during personnel lunches, breaks, and personal time off .
Assist with processing vendor invoices as it relates to the NYC office.
Administer and maintain office desk reservation system, issue guest passes, reserve conference rooms, meeting spaces.
Perform as back-up to other Regional Front Desk teammates during time out of the office , which may include Reception Duties and D aily mail Processing .
Key point person for office and building Fire & Evacuation plans; Liaise with building management, security and engineering personnel to resolve any building-related issues; Receive, investigate, and respond to all office-related complaints
Assist with planning , organizing and executing sponsored regional events.
Assist Regional Leaders in scheduling calendar meetings and monitoring responses , a s well as assist in processing expense reimbursement in Concur.
Successful Candidate Will Have
High school diploma or equivalent (Associate's or Bachelor's degree preferred).
1-3 years of experience in an administrative role.
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite and other office software.
Pay Range:
24.90 - 37.50 Hourly
The pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for this role.
Personal information submitted by California applicants in response to a job posting is subject to Risk Strategies' California Job Applicant Privacy Notice .
Benefits
Dental insuranceVision insurance
Additional Information
The Northeast Regional Support Services Assistant & Event Coordinator provides essential support to ensure the efficient operation of the office. This role involves performing a variety of administrative tasks, including managing schedules, handling correspondence, and assisting with project coordination and regional event planning.
Insbrk · New York, NY