Part-time Conference, Catering and Event Coordinator

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Additional Information

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application. Department: Conference Catering and Events Position Type: Part-Time Support Salary Range: $21.30-$24.75-Hourly Sc heduled Weekly Hours: 24 Anticipated Start Date: July 06, 2026 Length of Contract: N/A Posting Information Employees who are part-time internal candidates, as defined by the Part-Time Support Collective Agreement, will be given first consideration. Posting Closing Date: June 12, 2026 Please note: jobs are posted until 11:59 pm on the job closing date. Land Acknowledgment: Algonquin College campuses in Ottawa, Perth and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide. Job Description: Reporting to the Conference and Events Manager within Conference Services department, the incumbent responds to a wide variety of needs on behalf of internal and external clients looking to facilitate event activity for college related activity at the Ottawa campus. The incumbent will act as a resource person during the planning and execution of identified events, conferences, and catering. The incumbent will perform some financial support services and will maintain contact with college stakeholders to ensure clear communication of event activity has been cascaded to the appropriate departments. Duties and Responsibilities: 1. Gather/identify client requirements Front line customer service: Answering phone inquiries, internet inquiries and on-site conference and/or catering requests. Maintain complete and detailed client information; Conduct site tours when required; Reviews feedback from internal clients to suggest and implement service solutions. 2. Identify scheduling availability and coordinate information with Conference Services partners Suggest suitable locations, submit requests for bookings (as needed), monitor responses and follow up as necessary; Booking audio-visual services, room set-ups, enhanced cleaning, rental items, security, etc. 3. Develop and issue quotes and contracts stating reservation details and costs Combine information provided by the Registrar's Office, Catering, and other Conference Services partners to complete client contracts, in consideration of client budget, committing the College to the provision of the contents; Follow up with issued quotes and contracts. 4. Operation and Execution Assist with internal catering and conference event execution including space set up, delivery, clean up and/or customer service when required. Required Qualifications: Minimum two (2) Year Diploma; Education within these fields considered an asset: Event Management, Business Administration, Hospitality, Meeting and Convention Management or equivalent; Minimum of two (2) years' work experience in planning, executing and evaluation of conference and/or events, experience within a post-secondary setting and catering sales experience an asset; Experience working in team environments with a demonstrated ability to build strong relationships/partnerships; Comfortable in a computerized environment, including Microsoft Office; Experience utilizing an event planning software or customer relationship management software, an asset; Excellent organizational skills, as well as planning and time management expertise; Excellent communication (verbal and written) and interpersonal skills, a thorough knowledge of communication techniques, and exceptional attention to detail. Anticipated Weekly Schedule: Typical hours of work would occur Monday to Friday for up to 24 hours a week. Early morning, evening, and weekend availability may be required based on event schedules. * This position is paid at Payband 7 Support Services Officer B * Vacancy is for P20859 This position is subject to the terms of the Part-time Support Staff Collective Agreement: https://www.algonquincollege.com/hr/files/2019/06/2019-21-PT-Supp-Staff-CA_FINAL_EN.pdf Why Join Algonquin College? Compensation: Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion ), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development . Availability depends on role and employment status . Company Culture : Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin Coll