Pharmacy Stock Controller

Benefits

Additional Information

We provide meaningful careers that connect people with purpose. We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. Netcare invites you to be part of our journey. ROLE SUMMARY The Stock Controller is responsible for maintaining optimal stock levels at all times within the Pharmacy and the hospital to ensure stock availability and therefore elevated levels of patient service. This individual will ensure that stock management KPI's and targets are met on a monthly basis. The Stock Controller must ensure compliance to all Netcare stock related policies and procedures, maintain good working relationships and fulfil work requests to ensure the achievement of divisional goals and the compliance of Netcare standards. The Stock Controller will be required to work in various different areas of the hospital and to multitask effectively based upon periods of peak activity in the business. This individual will not be allocated to work only in one division of the business but will provide the required assistance to various different hospital divisions in line with the Netcare strategy of Person centred Health and care. The support provided will depend on hospital requirements and therefore the individual may need to adhere to work requests that may change continuously based on business demand and to adhere to variations in working hours to increase business productivity. KEY WORK OUTPUT AND ACCOUNTABILITIES DISRUPTIVE INNOVATION Stock Control administration - Measure and evaluate stock levels throughout the hospital to maintain stock levels and to ensure the ordering of additional stock if necessary. - Support the Pharmacy Manager and Stock Coordinator (where applicable) with all inventory management processes within the hospital. - Control the physical movement of inventory throughout the hospital and ensure that ward inventory levels are maintained to ensure a high level of service delivery. - Develop a clear identification system for inventory within various storage locations. - Manage inventory write-offs and losses throughout the hospital. - Maintain the required inventory key performance indicators (KPI's). - Maintain quality of stock: eliminating excess and slow moving stock by constant communication with doctors, nursing staff, pharmacy and other stock controllers in the group; and adhering to Green Procurement stock principles. - Manage all aspects of the replenishment system between pharmacy, wards, units and theatre. - Coordinate all queries regarding daily replenishment and update material requirement planning (MRP) levels as and when required. - Investigate and provide explanations for variances (over and under recovery). - Rotate stock using the first in first out (FIFO) system. - Control and manage consumable costs for wards and theatres. - Ensure all link codes and error logs are up to date to support Mobil and Mobit billings. - Maintain material requirement planning (MRP) work allocation rosters for Stock Clerks throughout the hospital. - Ensure medical device formulary standardisation. - Manage supplier back order issues for all wards, theatre and pharmacy as well as all aspects of consignment stock. - Attend to product complaints and conduct product trials in the wards and theatres. - Ensure the bill of materials (BOMS) are updated on the SAP system on regular basis. - Supervise the packing of stock in preparation for theatre cases. - Implement Surgical Standardisation Processes in the ward. - Establish and manage the consignment stock system in the wards/theatres/units according to the Netcare stock Management policy. - Manage supplier returns and credits Stock take - Conduct cyclical and full rotational counts in pharmacy, wards and theatre. - Ensure that pre and post stock take preparations are adhered to. Risk, compliance and reporting - Adhere to pharmacy standard operating procedures to ensure compliant, improved controls and sound processes. - Ensure full compliance to statutory regulations, policies, procedures, best practice, professional standards as well as the Netcare strategy. - Ensure that the following reports are completed which include but are not limited to: - Open purchase orders - Negative stock report - Slow moving stock report - Dead stock report - Discontinued stock report - Unbinned list. - Analyse all key performance indicator (KPI) reports and track changes. - Ensure that the stock management extra care program tasks are adhered to and signed off Administration - Assist with any ad hoc duties assigned by the Pharmacy Manager or Stock Coordinator. - Ensure that general office administration is attended to, to ensure job efficiency including but not limited to filing, printing, faxing and other general administration queries. - Handle all routine administration queries and work requests that may not be included in this role profile and resolves these efficiently and effect