(IMSA) Management Associate

About the role

Provides cross-functional opportunity to contribute across the entire IMSA organization by working with and assisting executive leadership, departmental leadership, and other senior staff. While duties and responsibilities will be grounded within the Member Services and Competition realm of the business, the position will work across and contribute to multiple departments and disciplines. Responsibilities include gaining knowledge of operations, supporting various aspects of the business, attending and scheduling meetings, creating and editing documents, and all other projects and tasks as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Work directly with stakeholders on entries and credential matters. Work registration during race events. Work directly with Series Managers to ensure communication of event details to stakeholders. Work across all departments, likely in a rotation-type format, to gain industry experience and perspective. Completing all assigned tasks and assisting with day-to-day operations. Participating in various events, meetings, calls, and other learning opportunities. Taking detailed notes and liaising with senior staff and management. Observing and learning from experienced team members. Gaining knowledge of and contributing to company policies, procedures, and protocols. Preparing and updating documents. Manage incoming and outgoing phone and email communications. Schedule meetings and calls, including but not limited to, attendee communication and confirmations. Plan/execute meetings, including but not limited to, food and beverage needs, audio/visual, and IT support. Proficiency in social media platforms. Maintain travel profiles, book travel, and management arrangements. Create and edit reports, documents, and presentation materials. Engage in social media /digital special projects. Occasional travel to events. Approximate travel 20%, including weekend travel and occasional multiday travel SUPERVISORY RESPONSIBILITIES Position does not have any direct supervisory and/or direct report responsibilities.