Executive Administrative Assistant

Requirements

• Prior experience in a professional office environment required
• Proficiency in Microsoft Office Suite
• Strong attention to detail with the ability to manage multiple priorities simultaneously
• Excellent organizational, interpersonal, and written/verbal communication skills
• Ability to work effectively both independently and within a team
• Department Office Administration & Clerical
• Required Experience: 2-5 years of relevant experience
• Required Travel: Negligible
• Required Education: High school or equivalent
• E-Verify Program

Benefits

Additional Information

Discover a Career That Empowers You - Join HUB International! At HUB International, we're more than just an insurance brokerage firm - we're a thriving community of entrepreneurs driven by purpose and passion. Every day, we help individuals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don't stop there - we also invest deeply in our people. Here, your career is in your hands. You'll be empowered to learn, grow, and truly make an impact. Whether you're supporting a local business or helping a national client navigate complex risk, you'll be backed by the strength of a global firm and the heart of a regional team. As one of the world's largest insurance brokers - and a proud Stevie Award-winning workplace - HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20,000 professionals across 570+ offices in North America, we bring together industry-leading technology, a strong culture of collaboration, and centers of excellence that fuel innovation. Explore your future with HUB International. Let's grow together. If you're ready to be part of a company where your voice matters, your work has purpose, and your potential has no limits - HUB is the place for you. We are looking for an Executive Administrative Assistant to join our Employee Benefits Team team on a Hybrid work schedule. SUMMARY OF RESPONSIBILITIES : We are looking for a detail-oriented and proactive Executive Assistant to support our Operations team in Fall River, MA. This role is integral to keeping day-to-day operations running smoothly, providing administrative, data, and project support across a fast-paced insurance environment. SPECIFIC RESPONSIBILITIES: Schedule and coordinate appointments, meetings, and team logistics Prepare agendas, take meeting notes, and distribute action items following meetings Coordinate travel arrangements for leadership as needed Draft and proofread internal communications and memos Prepare, analyze, and maintain spreadsheets and reports Pull and distribute recurring operational reports Maintain tracking logs for renewals, submissions, and key deadlines Provide ticketing support for the agency management system Maintain electronic filing systems, document version control, and SharePoint/Teams site content Assist with the design and production of marketing materials Support data cleanup initiatives in coordination with the operations support team Maintain Power of Attorney records for Registry Support Assist with processing invoices, expense reports, and vendor correspondence Support new employee onboarding processes Perform other duties as assigned by management

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Hub International? Share your experience