Human Resources Assistant (People Team Assistant)

External

Barrywehmiller · Loveland, CO

Full-timeOn-siteToday

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About the role

BW Packaging is driving performance at the intersection of people, technology, and customer care. As part of the privately held Barry-Wehmiller family, we unite a global team of packaging experts with a clear purpose: People Who Care, Building Solutions that Perform. We take on our customers' toughest challenges as our own - delivering both innovative and enduring solutions that set the standard for value and performance. Our strength comes from our people and the power of our brands - trusted names in packaging that are known worldwide for engineering excellence, application expertise, and lifetime commitment to customer success. Truly Human Leadership guides our belief that exceptional business results and profound respect for people together provide the foundation of enduring success. We are committed to forging lasting partnerships with our customers, earning their trust through integrity, expertise, and execution. With our full range of packaging solutions and long term partnership and service, we help customers achieve operational excellence today while building the future of packaging together. Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: Position Summary The People (HR) Assistant provides administrative support to the People Team while serving as the first point of contact for visitors and callers while coordinating daily office operations, hospitality, and site-wide activities. This role is responsible for creating a welcoming, organized, and professional environment through reception services, meeting and event coordination, facility support, and employee engagement initiatives. The position plays a key role in delivering exceptional visitor experiences and supporting a positive, people-centric workplace culture.

Responsibilities

Human Resources Support

Provide administrative support for HR processes.

May assist with new hire orientation logistics, including preparing onboarding materials, coordinating schedules, writing new hire announcements and ensuring completion of required paperwork.

May support recruiting activities by scheduling interviews, communicating with candidates, and assisting with applicant tracking and hiring documentation.

Help administer employee programs such as benefits enrollment, training records, recognition activities, and employee communications.

Respond to routine employee questions regarding HR policies, procedures, and programs, escalating more complex matters as appropriate.

Always maintain confidentiality of employee information and sensitive company data.

Contribute to special HR projects that enhance our culture and employee experience.

Provide additional administrative support as needed.

Reception & Visitor Experience

Serve as the primary front desk contact; greet and assist visitors, vendors, clients, and team members in a professional and hospitable manner.

Manage visitor sign-in, badges, and coordination of keycard access for team members and contractors.

Operate the main phone line, routing calls appropriately.

Office Coordination & Administrative Support

Coordinate conference room reservations, meeting setup, and room readiness.

Maintain lobby, reception, conference rooms, and shared office spaces.

Order and manage office, restroom, cleaning, and breakroom supplies.

Manage incoming and outgoing mail, packages and courier services.

Hospitality, Meetings & Client Visits

Coordinate catering and hospitality services for meetings, client visits, and events.

Ensure beverage stations, coffee machines, and kitchens are stocked, clean, and operational.

Prepare welcome signage (digital and printed) for visitors, meetings, and Factory Acceptance Tests (FATs).

Support room setups, food service, and post-event clean-up.

Site Events, Celebrations & Engagement

Lead planning and execution of site events, celebrations, and recognition activities.

Chair or lead the site celebration/activities committee, including wellness and engagement initiatives.

Coordinate anniversaries, recognition programs, charitable events, and seasonal activities.

Manage catering, decorations, signage, and event logistics.

Digital Displays & Site Communications

Maintain digital flatscreen communication displays with announcements, events, and corporate updates.

Post site communications such as holidays, wellbeing initiatives, and team member announcements.

Create signage and visual materials using PowerPoint or other design software to support events and visitors.

Safety, PPE & Site Support

Ensure PPE compliance for visitors and employees accessing shop floor areas

Human Resources Assistant (People Team Assistant)

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