Hospital Ward Clerk

Benefits

Additional Information

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State. . Opening Date: June 5, 2026 Closing Date: June 12, 2026 Job Class Code: 4232 Grade: 08 Salary: $18.99 - $24.22/hr** Shift: 7:00a - 3:30p *Hourly rate is inclusive of a $1.00/hr. direct care stipend. Currently, this position is not eligible for visa sponsorship or STEM OPT extensions DESCRIPTION : This is office support and clerical work on a ward at a state institution. Work includes maintaining general patient treatment and medical records, ordering supplies and equipment, cleaning kitchen, picking up and delivering pharmacy prescriptions, and serving as a ward receptionist. Work is performed under general supervision. REPRESENTATIVE TASKS : (A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned). Maintains and audits patient charts in EHR for accuracy. Picks up, sorts, and distributes mail for the ward to ensure staff and patients receive mail on a timely basis. Orders, picks up and/or delivers various office and ward related materials and supplies including laundry, kitchen and office supplies, and other materials to ensure ward is properly supplied. Answers telephone and takes messages for staff and patients on ward in order to ensure messages are delivered. Completes maintenance work orders to initiate the repair work needed. MINIMUM QUALIFICATIONS : (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience). Preference will be given to applicants with medical record experience. A high school diploma or equivalent which includes office practices coursework or training and education such as vocational technical institute or adult education clerical coursework or secretarial school -OR- equivalent clerical office work experience and one (1) year direct care experience to mentally or physically disabled individuals in a mental health or developmental disabilities facility. Agency information: Dorothea Dix Psychiatric Center (DDPC) is a 69-bed psychiatric hospital serving the entire State of Maine that provides services for people with severe mental illness. As a member of a statewide community of care givers, DDPC collaborates with individuals with severe and persistent mental illness, their community and personal supports, to provide recovery-oriented, respectful, compassionate, and effective psychiatric care and treatment in the least restrictive, safest, and most therapeutic environment we can create. The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. APPLICATION INFORMATION: For additional information about this position please contact Jennifer Iverson at 207-561-5425 or email jennifer.iverson@maine.gov . To apply, please upload a resume and cover letter. To request a paper application, please contact Theresa Peppard at theresa.m.peppard@maine.gov. Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including non-birthing parents and adoptive parents-receive six weeks of fully paid pa