Team Assistant to ED - Europe

About the role

The Team Assistant will play a key role in supporting the smooth day-to-day running of the Executive Director for Europe and the wider regional team. This position provides high-level administrative, coordination, and project support to help maximize team effectiveness and contribute to the successful delivery of ONE's advocacy and campaign priorities across Europe. Working at the heart of a fast-paced and dynamic team, the Team Assistant will manage complex scheduling, travel, and logistics; coordinate meetings and events; track departmental objectives and projects; and act as a central point of contact to ensure effective communication and follow-through across markets. The role requires excellent organisational skills, strong attention to detail, and the ability to anticipate needs and manage multiple priorities with discretion and efficiency. The successful candidate will be highly proactive, resourceful, and comfortable working with senior leaders and colleagues across different countries and functions. This is an excellent opportunity for someone who enjoys bringing structure and organisation to a busy environment and wants to contribute directly to ONE's mission of driving policy change to improve lives across Africa. This is a part-time role - 30 hours a week reporting to the Executive Director, Continental Europe, and based in our Berlin office. IN THIS ROLE, YOU WILL: ED Support Provide proactive calendar management for the Executive Director (ED), including scheduling, prioritising requests, anticipating conflicts, and managing changes efficiently Support the ED with executive engagement opportunities, both digital and in-person, including identifying relevant external events and forums Manage travel arrangements and logistics for the ED, including bookings, itineraries, and coordination across markets Receive and distribute incoming mail and process expense claims in a timely manner Provide external communications support by coordinating with key internal stakeholders to gather information, draft and review materials, and ensure all communications are accurate, consistent, and aligned with ONE's messaging and advocacy priorities. Team Coordination Support the Continental Europe team with coordination of departmental OKRs and progress tracking Assist with monitoring individual market and team objectives to support alignment across the department Schedule and coordinate ELT and Team Europe meetings and support effective cross-market collaboration Project Support Manage and maintain project tracking systems (including Asana), providing monthly updates across markets Track timelines, deliverables, budgets, and dependencies across projects to ensure visibility and accountability Support project coordination across Europe to help deliver against strategic advocacy and campaign objectives Partner with project sponsors and campaign leads to support planning, monitoring, and evaluation of projects Assist in identifying risks, competing priorities, and opportunities for stronger coordination across initiatives Events & Logistics Support logistics for events, board meetings, and internal gatherings, including hotels, travel, catering, agendas, and materials Assist with coordination of side events and stakeholder engagement activities across markets Organise internal and external meetings, including logistics, agendas, room bookings, video conferencing Communications Support Draft, proofread, and edit internal and external communications as needed Help ensure consistency and professionalism across presentations, documents, and team communications WHAT YOU BRING TO ONE Strong understanding of how high-quality administrative support contributes to team success Excellent organisational skills with strong attention to detail and follow-through Ability to manage multiple priorities and work effectively in a fast-paced environment Strong verbal and written communication skills in German and English Confidence using Microsoft Office, Google Workspace, and project/task management platforms Experience supporting projects, tracking deliverables, or working with OKRs/KPIs Strong interpersonal skills and ability to work across culturally diverse teams Resourceful, solutions-oriented, and comfortable working independently Receive and distribute incoming mail, complete and submit expense reports in a timely manner Manage current PM system (Asana) and provide monthly u

Benefits

Additional Information

ABOUT THE ONE CAMPAIGN ONE is a global, nonpartisan organization fighting for a more just world by demanding the investments needed to create economic opportunities and healthier lives in Africa. We do this by deploying trusted and dynamic advocacy that leverages hard-hitting data, credible grassroots activism, creative political engagement, and strategic partnerships. We use all this to influence decision-makers to take action and tackle the world's biggest challenges. Read more at www.one.org.

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