Executive Assistant

External

Otppb · Toronto, Canada

$60K–$95K/yrFull-timeRemoteToday

ExcelMentoring

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About the role

Reporting to the Director and Senior Legal Counsel, Investments, the Executive Assistant (EA) is accountable for providing a full scope of support to the Investment Legal Counsel Team. The Executive Assistant will need a base understanding of the organization and its partners to ensure absolute efficiency in carrying out their responsibilities. This position will function with minimal supervision and requires a high degree of independence, tact, initiative, discretion and judgment. The EA will provide administrative support including managing / coordinating meetings and calendars; compile, edit and finalize correspondences and presentations; coordinate conference logistics and complex international travel arrangements. Who You'll Work With In this position you will work alongside an Executive Assistant and represent the department and interact with internal and external business partners at all levels including administrative departments across the organization.

Requirements

Ideally 5 years of administrative support or related experience

Advanced knowledge of Microsoft PowerPoint, Word and Excel and Outlook, along with proficiency in leveraging AI tools

Degree in a related field is an asset

Extensive experience managing a senior executive's calendar using knowledge of organizational and divisional priorities to effectively manage demand for time

Ability to make independent decisions using sound business judgment to enable effective prioritization of items requiring immediate action, along with any pertinent information to facilitate decision making

Ability to communicate complex matters in a concise and simplified way

Very detailed oriented with excellent planning skills

Strong customer service orientation with a flexible and willing 'can do' attitude

Ability to be diplomatic, tactful and use discretion and confidentiality in all situations with both internal and external partners

Ability to work with others at all levels and independently while demonstrating initiative

Possess a high degree of flexibility with ability to cope well under pressure, multitask and turn around urgent requests quickly

#LI-OTPP, #LI-PA1, #LI-Hybrid

What we're offering

Pay-for-performance with base salary and annual incentive based on individual and enterprise performance.

The Base Salary range for this level is as follows:

$60,000 - $95,000.

Individual compensation and placement of this role in the range is based on different factors unique to each candidate, including but not limited to relevant experience, skills, demonstrated competencies, and internal equity as they relate to the role.

Numerous opportunities for professional growth and development

Comprehensive employer paid benefits coverage

Retirement income through a defined benefit pension plan

The opportunity to invest back into the fund through our Deferred Incentive Program

A flexible work environment combining in office collaboration and remote working

Competitive time off

Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year

Employee discount programs including Edvantage and Perkopolis

Executive Assistant

About the role

Responsibilities

Requirements

Benefits

Your Match

Company Intel

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