Manage complex global scheduling and email communications across multiple time zones.
Serve as the SVP, of D&C & NY Teams primary point of contact, filtering and prioritizing communications from senior executives, clients, and board members.
Draft and edit high-level correspondence, presentations, and reports for executive meetings and industry engagements.
Handle confidential and strategic business matters with the utmost discretion.
Where needed, schedule and attend meetings on behalf of the SVP, of D&C & NY Teams, taking minutes and ensuring follow-ups are completed.
Travel Management
Plan and coordinate all aspects of international and domestic travel, including flights, hotels, ground transportation, visas, and itinerary balancing.
Monitor and adjust travel schedules in real time to accommodate last-minute changes.
Stay informed of visa regulations, travel restrictions, and international business protocols.
Project & Financial Coordination
Track and manage business expenses and budget and resource allocations for executive travel and operational needs.
Support executive-level initiatives by coordinating internal projects and ensuring timely execution.
Apply strong cost awareness and judgment when managing executive travel and related expenses, proactively identifying opportunities for cost optimization and escalation when trade-offs or approvals are required.
Administrative & Office Management
Oversee light office administration for the New York office, including supply inventory and vendor coordination.
Oversee execution of contracts
Oversee onboarding of Vendors and work with Vendor registration to ensure they are set up properly
Manage monthly expense reports on behalf of SVP of D&C with accuracy and in a timely manner
Highly organized and detail oriented. Demonstrated ability to track and handle multiple priorities simultaneously, with a mindset of nothing slipping through the cracks despite frequent interruptions.
Ad Hoc Responsibilities
Support special projects, strategic initiatives, and new business opportunities as they arise.
Assist in the organization of high-profile events, speaking engagements, and industry conferences.
Take on additional duties at the request of the SVP, of D&C & NY Team to support evolving business needs.
Requirements
Required Experience & Capabilities
5+ years of executive support experience
Proven ability to manage high-profile stakeholders, global clients, and senior leadership teams.
Deep familiarity with travel logistics, including multi-leg itineraries, visas, and protocol considerations.
Demonstrated experience handling highly confidential, sensitive, and privileged information at the executive and board level.
Technical & Professional Skills
Highly organized, proactive, and det
Benefits
Health insurance
Additional Information
Our team members are the key to our company's success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: https://www.gotoworkhappy.com/benefits
Job Description:
Executive Assistant
We are seeking a highly experienced, professional, and proactive Executive Assistant (EA) | Project Manager to provide direct support to our SVP of D&C & our NY Team. This is a high-impact role requiring exceptional organizational skills, discretion, and global business acumen. The ideal candidate is a seasoned EA with 5+ years of experience, capable of managing a dynamic schedule, coordinating high-level communications, and handling sensitive business matters with diplomacy and efficiency. This position requires someone who can anticipate needs, problem-solve independently, and support an executive operating at the highest levels of global business. This role requires flexibility to work outside of standard business hours, including early mornings, evenings, and occasional weekends, to support the SVP, of D&C & NY Teams work needs and travel schedules.
Seminole Hard Rock · Hard Rock Metropolitan Park Hotel & Casino