Serves as departmental liaison with: Office of Sponsored Programs (OSP); Sponsored Program Accounting (SPA); and Other university administrative units
Communicates policy updates, reporting requirements, and procedural changes.
Travel Administration (30% effort)
Responsible for managing all aspects of the department's travel administration.
Oversees, supervises, and trains direct reports involved in coordinating travel arrangements and reimbursements.
Serves as the back up travel coordinator for the department.
Ensures travel requests, approvals, and reimbursements comply with university, state, and sponsor policies.
Audit & Quality Control
Conducts annual audits of travel arrangement and reimbursement processes.
Identifies opportunities to improve efficiency, accuracy, and compliance.
Implements improvements to streamline workflows and enhance service quality.
Policy Communication & Training
Keeps faculty and staff informed of changes to travel systems, policies, and procedures.
Provides ongoing training and support related to travel platforms, documentation, and compliance requirements.
Supervision (20% effort)
Directly supervises a full-time Grant/Travel Coordinator.
Provides mentorship, performance feedback, and workflow direction.
Promotes professional effectiveness and fosters a collaborative, service oriented work environment.
Minimum qualifications: Bachelor's degree in accounting, finance or a related field with 3 years of related experience.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Preferred qualifications: 6-10 years of experience in the following:
Experience in higher education, research administration, or sponsored programs.
Knowledge of university financial systems and travel software.
Experience making travel arrangements and financial reconciling.
Demonstrated ability to work independently and collaboratively in a fast‑paced environment.
Required Skills
Strong understanding of post‑award grant administration and sponsored research regulations.
Demonstrated financial management abilities, including reconciliation, forecasting, and auditing.
Experience managing travel processes and reimbursement workflows.
Excellent supervisory and training skills.
High attention to detail; strong analytical and problem‑solving abilities.
Ability to interpret complex sponsor guidelin
Benefits
Vision insurance
Additional Information
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Job Posting Title:
Grants Manager - (Manager of Grant and Travel administration)
Position Type:
Professional / Unclassified
Department:
LSUAM Science - PA - Administration (Laurie Rea (00003523))
Work Location:
0202 J.W. Nicholson Hall
Pay Grade:
Professional
Job Description:
The Department of Physics & Astronomy administrative team is seeking a full-time grant and travel manager. The Grant & Travel Manager is responsible for the post‑award administration of all departmental grants and contracts, as well as comprehensive oversight of departmental travel administration. This role ensures accurate financial management, compliance with university and sponsor regulations, and efficient coordination of grant and travel processes. The position supervises and trains staff, manages financial workflows, and serves as a key liaison between faculty, department leadership, and central administrative offices. Strong analytical skills, attention to detail, and the ability to manage complex financial and administrative tasks are essential.
Lsu · 0202 J.w. Nicholson Hall