Assist with managing vacation scheme applications on applicant tracking system (Candid), including monitoring online testing via Sova
Adding candidates to the "ones to look out for" list and checking applicants against this list
Make necessary adjustments for candidates as required
Review vacation scheme applications
Deal with general candidate enquiries (by email or phone)
Responsible for updating Candid and updating HR statuses post-AC
Ensure accurate recording on Candid of Assessment Centres and vacation scheme feedback
Effectively manage the database, ensuring accurate reports can be created
Preparation for Vacation Schemes
Book rooms and speakers for presentations, workshops and internal events
Arrange catering, including noting dietary requirements
Book in all presenters and ensure they have reviewed and updated slides prior to each presentation
Book external social events
Prepare Programme of Events/photo booklet and ensure all sections are kept up to date
Add candidates to Workday
Set up IT log-in details and liaise with IT to arrange equipment
Work with internal HR teams to ensure all vacation scheme students have been added accurately and dates specified
Preparation of security passes
Organise payroll for students
Send out joining instructions to participants
Send Trainee Buddy instruction emails
Arrange first day and departure feedback sessions
Initiate and manage the pre-employment screening of vacation scheme students
Compilation of "welcome" and "goodbye" gifts
During and post vacation schemes
Check rooms, refreshments and equipment for presentations/workshops each day
Liaise with all presenters and ensure slides are uploaded as required
Assist Adviser in carrying out the Right To Work Checks
Ensure students are made aware of any changes to the timetable in the printed booklets
Manage invites and list of attendees for events and organise name badges
Collate supervisor evaluation forms and ensure packs are prepared for the partner wash-up session
Update students' individual folders throughout the duration of schemes
Attend to ad-hoc queries from students
Attend vacation scheme events
Create and send a feedback survey towards the end of the scheme
Manage the offer/rejection process including the post-offer process/TC onboarding process
Assessment Centres (ACs)
Responsible for booking partners and senior associates for Assessment Centres in a timely manner, including assisting with last minute replacements
Compile daily AC timetables and ensure the partners and candidates have all required materials
Ensure schedules have been created on our digital assessment centre, SOVA
Ensure the candidate and assessor rooms are set up prior to each AC, including printing assessor materials
Book trainee tours
Assist with the running of ACs
Ensure all feedback is collected for each student
Produce offer and reject letters as required
Coordinate feedback emails to unsuccessful candidates in a timely manner
Campus Ambassadors
Organise the campus ambassador recruitment process, including advertising roles, processing and pre-selection of applications and arranging and conducting interviews with alumni
Organise onboarding process, including offer letters, payroll forms, welcome packs and induction days
Create ways to incentivise campus ambassadors with social media challenges and prizes for excellent promotional work
Maintain relationships with the campus ambassadors throughout the year and ensure that we are using them effectively and that the alumni teams are also in contact with them
Ensure campus ambassadors complete the annual feedback survey and provide a summary of recommendations
Order and project manage "thank you" gif
Benefits
Paid time off
Additional Information
Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.
Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.
As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world's largest markets, key financial centres and major growth hubs.
At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.
We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we're focused on areas of growth that affect every business across the world.
All of this is achieved by supporting the growth of our people, who help us deliver on our ambition - which is to help you achieve yours.
Herbert Smith Freehills Kramer: Your goals. Our ambition
Herbertsmithfreehills · London, UK