Specialist, Facilities Operations

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Business Context Interval International has been a trusted leader in the travel exchange industry for 50 years, known for our commitment to exceptional service and meaningful experiences. As we embrace a new chapter, we're investing in transformative change to keep our offerings fresh and relevant for today and tomorrow's member. Guided by a deep respect for our legacy, we're on the lookout for forward-thinking individuals who can bring innovative ideas, build meaningful relationships, and contribute to shaping the next chapter of travel and exchange. This position is with Interval International, Inc., an operating business of Marriott Vacations Worldwide Corporation ("MVW" or "the Company"). Marriott Vacations Worldwide (MVW) is a leading global vacation company that offers vacation ownership, exchange, rental and resort and property management, along with related businesses, products, and services. The Company has over 120 vacation ownership resorts and approximately 700,000 owner families in a diverse portfolio that includes some of the most iconic vacation ownership brands. Specific Job Summary Reporting to the Manager of Corporate Facilities & Facilities Management, the Coordinator is responsible for ensuring the efficient, safe, and compliant operation of corporate facilities through hands-on administration and coordination. This role oversees facility operations, vendor management, financial administration, and budget tracking, including the processing of payments and credits through PeopleSoft Finance and Coupa. This position requires a strong combination of technical expertise, operational oversight, and financial discipline to maintain a high standard of facility performance and service delivery. In addition, this role serves as the coordinator for print/postage actuals/accruals and a backup to the HQ Mailroom, ensuring continuity of mailroom operations during staff absences or peak demand periods. Specific Expected Contributions Financial Administration Process invoices, credits, and payments in PeopleSoft Finance and the Coupa application accurately and in compliance with company policies. Track departmental budgets and expenditure; identify and recommend cost-saving opportunities. Prepare monthly accruals for submission to the Finance Department with managerial approval. Maintain accurate financial records, including expense tracking spreadsheets and supporting documentation. Assist with budget preparation and reporting as required. Maintain organized invoice filing systems and perform related administrative duties. Facilities Administration Coordinate and oversee janitorial and building services across corporate premises. Conduct routine inspections to ensure facilities are maintained in a clean, safe, and professional condition, address deficiencies promptly. Monitor building systems, including security and access control (PCSC), and serve as a backup for building badge access and security protocols, including issuing badges to associates, recovering guest badges, and coordinating maintenance or service calls as needed. Assist in the development and implementation of emergency preparedness and safety procedures. Collaborate with property management to administer parking operations, including issuing temporary permits, coordinating parking validations, and ensuring compliance. Ensure optimal workplace conditions, including cleanliness, lighting, temperature, air quality, and safety standards. Respond promptly to internal service requests related to HVAC, plumbing, lighting, and general maintenance. Support office moves, furniture installations, workstation setups, and event space arrangements. Maintain inventory of cleaning supplies and associate amenities, including coffee, paper goods, and related supplies. Provide high-quality customer service by addressing associate and vendor inquiries, resolving issues efficiently, and ensuring follow-up to completion. Mailroom Operations Provide backup support for all mailroom operations to ensure uninterrupted service. Receive, sort, and distribute incoming mail, packages, and courier deliveries. Prepare and process outgoing shipments via USPS, FedEx, UPS, and other carriers. Maintain accurate tracking logs for all incoming and outgoing mail and packages. Operate mailroom equipment, including postage meters, scanners, and label printers. Monitor and replenish mailroom and shipping supplies. Coordinate with reception and security regarding delivery access and package handling. Support interoffice mail distribution and document delivery. Perform trips to the local post office and occasional visits to other company locations as required. Education: Associate degree in Facilities Management, Engineering, Business Administration, or a related field required. Professional certifications (e.g., Certified Facility Manager (CFM), Facilities Management Professional (FMP), OSHA) are highly desirable. Work Experience 3-5 years of