Gradial is hiring an Executive Assistant to support our CEO in a fast-moving, high-growth environment. You will shape scheduling, travel, and inbox coordination around the CEO's priorities and the most important needs of the business.
This role is not just about keeping the calendar organized. It is about creating the structure, follow-through, and day-to-day leverage that helps the CEO spend time where it matters most. The right person will bring strong judgment, attention to detail, and a calm, proactive approach to keeping complex work moving.
Responsibilities
Own the CEO calendar, prioritize requests, and shape each week around the most important work
Manage complex travel planning for customer meetings, internal events, and key company priorities, handling changes with speed and accuracy
Support inbox workflows tied to scheduling, travel, and follow-up so communication stays organized and responsive
Prepare itineraries, meeting logistics, and background materials that help the CEO show up ready for every interaction
Track action items and follow-ups across meetings, ensuring important decisions and next steps do not get lost
Partner closely with the CEO to improve operating rhythm, protect focus time, and keep priorities moving
Provide light support for internal events and team gatherings when needed
Step in to support other leaders on an as-needed basis when it helps keep the business moving
Spot repetitive coordination work and improve it with better systems, documentation, and lightweight automation tools
What We Need
4+ years of experience in executive support, executive operations, or a similar role in a high-velocity environment
Proven success supporting a senior executive with complex scheduling, shifting priorities, and a high volume of moving pieces
Strong judgment and prioritization skills with the ability to make smart tradeoffs and protect executive time
Experience coordinating travel and external meetings with a high level of detail, discretion, and follow-through
Comfort supporting inbox management, calendar workflows, and related executive communications
Clear communicator who closes loops, flags issues early, and keeps work moving without adding friction
High level of ownership and reliability with the ability to operate independently in ambiguous situations
Comfort working in a Microsoft-first environment, including Outlook, Teams, and related productivity tools
Strong attention to detail and a practical mindset for improving systems and simplifying execution
Familiarity with AI or automation tools that improve speed, organization, and reliability
Requirements
Experience providing occasional support to multiple executives during high-priority moments
The base salary range for this position is $1 45 ,000 - $155 ,000 . Final compensation will be determined based on factors such as experience, skills, and qualifications.
In addition to base salary, this role will be eligible for performance-based bonuses and equity awards. Gradial offers a comprehensive benefits package, including medical, dental & vision insurance, 401K retirement plan, paid time off, paid sick leave.
You'll thrive here if you...
Embrace AI as a core tool for problem-solving, creativity and scale.
Show a strong work ethic, high ownership and bias toward action.
Communicate with clarity and curiosity.
Thrive in fast-paced, hyper-growth environments; where building is always better than maintaining the status quo.
Benefits
Meaningful equity and competitive salaryComprehensive health, dental and vision coverageFast-paced environment with autonomy and ownershipReal impact, zero bureaucracyA front-row seat to building category-defining AI infrastructureAI Literacy & Interviewing ToolsPrivacy PolicyBy submittHealth insuranceDental insuranceVision insurance401(k)Equity / stock optionsPerformance bonus
Additional Information
Gradial helps marketers and creatives move from idea to execution faster. Our platform turns intent into action, automating website updates, design system migrations, and ongoing content optimization while preserving brand integrity across every touchpoint.
Backed by leading investors, we're building software that adapts to the user, not the other way around. We move with urgency, operate with ownership, and solve hard problems from first principles. If you want to do ambitious work, take real responsibility, and help define the future of AI-native content operations, you'll do your best work here.
Executive Assistant, CEO
Gradial · Seattle, WA