Management Assistant

Benefits

Additional Information

We are looking for a highly organized, proactive, and service-oriented Management Assistant to support senior leaders within our NPE Division. Acting as a trusted partner, you will ensure smooth day-to-day operations, enable an effective leadership environment, and contribute to strong collaboration across a global organization. This role goes beyond traditional administrative support-you will play a key part in driving operational efficiency, facilitating coordination across teams and geographies, and supporting continuous improvement through digital and innovative ways of working. Responsibilities / Tasks Executive & Administrative Support Provide proactive administrative and organizational support to senior leaders Manage complex calendars across different time zones, ensuring effective prioritization of meetings and business activities Handle sensitive business and people-related information with the highest level of discretion and confidentiality Support follow-up on action items, deadlines, and key initiatives Travel & Expense Coordination Organize international and domestic travel, including flights, accommodation, visas, and logistics Manage travel expenses, purchase orders, and invoice follow-up in line with company policies Meetings, Events & Communication Coordinate leadership meetings, workshops, town halls, and team events Prepare high-quality presentations, reports, and meeting materials Support internal communication activities, including announcements, newsletters, and leadership updates Stakeholder & Organizational Coordination Act as a central coordination point across functions, countries, and leadership teams within the NPE organization Collaborate with HR, Finance, Procurement, IT, and Communications teams Maintain organizational charts, distribution lists, and team information Coordinate onsite meetings and leadership visits, including logistics and agenda preparation Operational Excellence & Continuous Improvement Identify opportunities to simplify administrative processes and improve efficiency Support the adoption of digital tools and AI-based solutions Contribute to modern, professional communication and collaboration standards Your Profile / Qualifications Experience & Education Bachelor's degree in Business Administration, Management Assistance, or a related field (preferred) 3-5 years of experience in a similar management or executive assistant role Experience supporting senior leadership in an international or matrix environment Skills & Competencies Strong organizational and multitasking skills with high attention to detail Excellent communication and interpersonal abilities High level of professionalism, discretion, and reliability Proactive, solution-oriented mindset with the ability to work independently Technical Skills Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams; Power BI is a plus) Digital mindset with interest in process optimization and AI tools Languages Fluent English and Spanish required Additional languages are a plus

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Company Intel

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