Supply Chain Coordinator, Bureau of Emergency Field Operations

Benefits

Additional Information

OEPR's work focuses on promoting and protecting public health through emergency preparedness and response; and recognizes that social inequities negatively impact our efforts to maintain and improve the health of NYC during and after a disaster. With these inequities in mind, OEPR is also working to improve its application of a social justice and racial equity lens to its emergency preparedness and response work. OEPR's employees are expected to align their work with OEPR's efforts to combat the harmful effects of systemic injustices on communities and work towards the most equitable post-disaster public health outcomes possible. DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: - Provide operational support to the Logistics Planning Manager in developing, executing, and refining logistical and distribution plans for assigned programs such as Post Emergency Canvass Operations (PECO) and Community Reception Centers (CRC) etc. - Assist in developing and enhancing plans for local fulfillment of pharmaceuticals, medical devices and other assets to support a Public Health Emergency response (i.e. between warehouses and NYC dispensing sites). Areas of support cover supply chain processes such as resource requests, warehousing, transportation and fulfillment. - Coordinate inventory control for a low-turn stockpile by maintaining accurate warehouse management system (WMS) records, supporting item and kit cataloging improvements, executing cycle counts, and assisting in the identification and disposition of expired materials. - Coordinate order fulfillment activities via WMS, including order intake, processing, and dispatch to hospitals, healthcare facilities, and points of dispensing. - Support the development, maintenance, and delivery of procedures and job aids for warehouse and command-level staff to support distribution and fulfillment activities during emergency responses. - Coordinate equipment lifecycle activities, including storage, maintenance, kitting, and deployment planning for communication assets such as laptops and iPads. - Coordinate the deployment, tracking, and replenishment of field logistics assets to support response operations. - Monitor and track expenses for supplies, labor, and transportation, ensuring accurate documentation and supporting cost reporting efforts. - Support and participate in drills and exercises designed to enhance the City's preparedness and response capabilities. - Support the planning and facilitation of training sessions for agency staff on designated emergency roles and responsibilities. - Lead and/or participate in cross-functional projects and initiatives as needed to meet evolving operational requirements. - Completion of other duties as assigned by supervisory personnel. It is expected that the SCC will be a key member of the incident command structure during emergency. PREFERRED SKILLS: - Two or more years' experience in an office setting supporting supply chain, logistics or distribution operations through work related, but not limited to, any of the following areas: management of item receipt, storage & distribution, inventory control, customer service (i.e. intake of internal/external requests for supply), transportation, and supply chain improvement. - Experience working with a third-party logistics (3PL) Warehouse and liaising between the facility and programs. - Experience working with an inventory management system, preferably a warehouse management system - Experience in project management and process improvement - Exceptional writing, communications and interpersonal skills - Knowledge of U.S. pharmaceutical and medical device regulations helpful - Ability to coordinate multiple projects simultaneously under pressure - Creative problem-solving abilities - Experience working in emergency management is preferred Why you should work for us: - Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers. - Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. - Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyon