Facilities Maintenance Coordinator

About the role

The Facilities Maintenance Coordinator supports the Facilities Manager in the daily operation, maintenance, and upkeep of the site's buildings, systems, and equipment. The role includes coordinating contractors, supporting administrative and compliance activities, and performing hands-on maintenance and repair work as needed. This position is key to ensuring the facility remains safe, functional, well-maintained, and compliant with health, safety, environmental, and regulatory requirements. Specific Responsibilities: Facilities Maintenance and Operations Support the maintenance and operation of building systems, lab infrastructure, and related equipment. Perform preventative maintenance and minor building repairs, and help ensure maintenance schedules are followed. Contractor and Vendor Coordination Coordinate contractors and service providers for maintenance, repairs, inspections, and specialized work. Assist with scheduling, site access, safety documentation, and monitoring work quality and completion. Administrative and Project Support Maintain inspection records and support budgeting, reporting, procurement, and inventory control. Assist with coordinating facility repairs, renovations, and maintenance projects. Provide backup support to the Facilities Manager as assigned. Safety and Compliance Support compliance with health, safety, environmental, and facility procedures. Help maintain safety records, support audits and inspections, and participate in corrective actions and safety initiatives. Facilities Inspections and General Site Upkeep Conduct routine facility inspections to ensure safe, clean, and efficient operations. Support general property upkeep, waste removal, and indoor/outdoor maintenance. Operate equipment such as a forklift as required and where trained. Emergency Response Assist with emergency response, incident management, and urgent maintenance issues. General Follow established procedures and safety requirements while ensuring the quality of work. Perform other duties as assigned. Required Knowledge, Skills & Abilities: Excellent organizational skills and ability to simultaneously manage multiple projects or assignments. Strong customer service focus and interpersonal skills. Strong verbal and written communication skills. Knowledge of HVAC systems, DDC control systems, electrical, plumbing, mechanical and other trades. Ability to read technical manuals and follow instructions. Ability to work under pressure and handle multiple tasks. Ability to work to achieve deadlines with strong time management and organizational skills. Ability to work as part of a team and with minimal supervision. Demonstrates sound judgment, integrity and ability to solve problems. Safety-oriented. Proficiency with Microsoft Office and computerized maintenance management systems (CMMS) Required Qualifications: Minimum 1-3 years of supervisory, lead-hand, or coordination experience in facilities or maintenance operations Forklift certificate or experience will be considered an asset (full training will be provided). BOMA Building Operator Certificate, SMT or SMA designation, relevant formal training (i.e. Trade certification) from a technical institution, or experience commensurate and willing and able to obtain relevant certificate or designation. Specific technical requirements acquired through minimum of four years of relative experience in a facility or building maintenance position. Minimum of one year of facility project management experience. Having a PMP designation is an asset. Valid Provincial Class 5 driver's license. Previous experience coordinating contractors, maintenance activities, or small projects is required Knowledge of building systems, operations and maintenance practices in a complex environment, as well as working knowledge of appropriate legislation, relevant laws, by-laws, provincial/national standards and building codes are an asset. Physical Demands: Ability to sit and/or stand for up to 7.5 hours per shift. Ability to lift up to 50 pounds. Extensive walking or movement, bending, kneeling, and working with equipment/machines. Wear issued personal protective equipment (PPE) such as dust masks, gloves, etc., when required. Ability to work in small areas and at various heights. Comfortable working in environments with high noise levels. Manual dexterity to perform intricate or repetitive tasks. Work may include emergency response duties, after-hours access, and occasional weekend shifts. Ability to work evenings and weekends as required. Available for emergency on-call basis 24/7. Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities. You may be exposed to unpleasant odors. Please note