The FM&RE Portfolio and Project Specialist supports Harman's global Facility & Real Estate organization by ensuring accurate data, strong reporting, and smooth execution of FM&RE processes. This role provides essential administrative, analytical, and coordination support to regional and global FM&RE leads as the company builds a unified, data-driven FM&RE Management Framework.
Responsibilities
Portfolio & Asset Management
Manage all Lease Agreements and connect documents of leased spaces, as well as all relevant documents of owned Real Estates. Further to the contract management manage real estate databases and be responsible together with the regional leads for keeping them up to date.
Maintain global FM&RE database and tools: lease records, layouts, occupancy data and tracker, utilities, contracts, and documentation.
Support reporting and dashboards for KPIs, costs, space utilization, and site performance.
Assist with site portfolio analysis, footprint strategy input, and consolidation planning.
Support the global FM&RE processes, policies, and standards (SLAs, guidelines, audits).
Prepare materials for leadership reviews and cross-functional collaboration.
Support global partners (e.g., JLL) with data collection and documentation tasks.
Project Leadership & Transaction Management
Manage cross-functional stakeholders and approval processes (Garner) for FM&RE Transactions.
Participate and support as Project Managers any Facilities or Real Estate projects, including new location analysis, site integration or sustainability activities.
Owner of all real estate and facilities related to tools and software as main Administrators.
Manage and Maintain FM&RE functional digital communication by creating RE relevant websites to Harman-Hub or other platforms internal as well as external.
Financial Controlling & Budget Oversight
Support, develop and control annual and regular real estate related budgets, forecasts and financial plans.
Implement controlling frameworks for rent and CapEx costs.
Coordinate functional sustainability data management to maintain Activity Tracking and developments.
Partner with Controlling and Finance teams to analyze and optimize real estate related costs and back strategic decisions.
What You Need to Be Successful
Bachelor's degree in Business, Real Estate, Facility Management, or related field.
2+ years administrative or data-management experience; FM/RE exposure a plus.
Strong skills in Excel, reporting tools, and documentation.
Excellent organization, accuracy, and communication skills.
Ability to work with multiple stakeholders in a global environment.
Fluent English skills are necessary, other languages are plus.
Attention to detail and strong data discipline.
Ability to manage multiple priorities.
Proactive problem-solving mindset.
Collaborative working style across regions and functions.
Process oriented personality is desired for this position.
Benefits
Flexible work environment,Access to employee discounts on world-class Harman and Samsung products (JBL, HARMAN Kardon, AKG, etc.),Extensive training opportunities through our own HARMAN University,Competitive wellness benefits,"Be Brilliant" employee recognition and rewards program,An inclusive and diverse work environment that fosters and encourages professional and personal development.#LI-hybridFlexible schedule
Additional Information
A Career at HARMAN
As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you'll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.
A Career at HARMAN Corporate
We're a global, multi-disciplinary team that's putting the innovative power of technology to work and transforming tomorrow. At HARMAN Corporate, you are integral to our company's award-winning success.
Enrich your managerial and organizational talents - from finance, quality, and supply chain to human resources, IT, sales, and strategy
Augment your comprehensive skillset with expert training across decision-making, change management, leadership, and business development
Obtain 360-degree support throughout your career life cycle, from early-stage to seasoned leader
Harman · Lodz - Lodz, Poland