Coordinator, Programs (Science and Innovation)

Responsibilities

• Your Responsibilities Include
• Responsibilities Include
• Administrative Support: (40%)
• Assists with meeting scheduling, taking notes and developing meeting agendas
• Update team organizational tools, such as GANTT charts, program documents and work plans
• Support unified metrics tracking
• Support contracting and invoicing processes by drafting, sending and keeping track of contracts, and receiving, processing, and recording all project-related expenses and invoices. This includes setting up and onboarding new vendors, requesting and paying invoices.
• Support the Senior Manager with administrative tasks as needed including coordinating travel and supporting expense reimbursement processes.
• Support the Vice President with internal and external meeting prep.
• Program Support: (40%)
• Support all aspects of in-person and virtual meeting planning (meetings that are internal to the program, internal to NGS, and external with Explorers and partners).
• Supports staff and Explorer needs related to expedition logistics (permits, gear, shipping, lodging etc)
• Coordinates established processes across the department to ensure staff have all information and resources necessary to implement tasks.
• Coordinates logistical needs for large programmatic events/convenings onsite and offsite.
• Develops program presentation material for Senior Manager and team members including decks, talking points, agendas etc.
• Coordinates internal meeting prep by circulating meeting agendas; follows up after meetings with key notes and action items; liaises across divisions to track progress of action items
• Support team members with program travel logistics
• Strategy and Development (10%)
• Gains a comprehensive understanding of the goals of the organization, overarching NGS strategy, matrices within the organization, and Explorer-led projects and programs.
• Gains a comprehensive understanding of the Perpetual Planet Expeditions program and the various teams, programs, and opportunities across NGS and National Geographic Partners (NGP) contextually relevant to Perpetual Planet Explorers and Expeditions.
• Divisional, and Organizational Collaboration: (10%)
• Supports effective communication within the team as well as between the Programs team and other NGS departments
• Assists with internal and external communications for Science and Innovation constituents, in particular visual presentations.
• Contributes to initiatives across the Science and Innovation team; serves on internal cross-platform workgroups to maximize strategy results and scale.
• Develops and maintains strong positive and empathetic working rela

Benefits

Additional Information

How You'll Contribute The National Geographic Society invests in a diverse, global community of National Geographic Explorers who are leading a new age of exploration in support of our mission: to illuminate and protect the wonder of our world through science, exploration, education, and storytelling. These bold individuals represent more than 140 countries, and their vast array of backgrounds, perspectives, and fields bring us to the far reaches of the globe. The Science & Innovation team oversees the Society's funding efforts in science, conservation, and technology, develops and manages major mission programs, and establishes programmatic partnerships with like-minded non-governmental organizations (NGOs). Reporting to the Senior Manager, Perpetual Planet Expeditions (PPE), the Coordinator will serve on the Science and Innovation division's Perpetual Planet Expeditions (PPE) team to provide critical and tactical support that contributes to the well-functioning of the program including administrative and organizational support, project and team management support, budget coordination, stakeholder engagement, convenings and meeting support, and data metrics and tracking. The Coordinator's contributions are essential components to implementing National Geographic's bold and impactful Explorer-led programs. Perpetual Planet Expeditions is one of the largest programs at the Society that supports expeditions to explore the planet's most critical environments. By harnessing world-renowned scientific expertise and cutting-edge technology that reveal new insights about the systems that are vital to life on Earth, these expeditions help scientists, decision-makers, and local communities plan for and find solutions to the impacts of climate and environmental change while illuminating the wonder of our world through impactful storytelling. The successful candidate will be a versatile and motivated self-starter with the ability to perform in a fast-paced, dynamic work environment both independently and in collaboration with the team.

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