Manage complex, high-volume calendars across multiple time zones for a Principal and Senior Associates.
Coordinate domestic and international travel arrangements, including last-minute changes and after-hours support when needed.
Prepare and process monthly expense reports for supported team members.
Support planning and logistics for conferences, meetings, and internal and external events.
Build strong working relationships across the Venture & Growth team and collaborate closely with administrative colleagues across the firm.
Help improve administrative processes and systems to enhance efficiency and team effectiveness.
Manage day-to-day operational and administrative activities to ensure smooth workflow and execution.
Assist with special projects and other team initiatives as needed.
Ideal Candidate Background:
1+ years of experience in an administrative support role.
Experience supporting multiple stakeholders is preferred.
Prior experience in venture capital, private equity, investment banking, consulting, or other fast-paced professional environments is a plus.
Strong communication skills and the ability to work effectively with individuals across all levels of an organization.
Highly organized with the ability to manage multiple priorities and deadlines simultaneously.
Demonstrated ability to work independently, think proactively, and solve problems effectively.
Positive, team-oriented mindset with a willingness to take on a variety of responsibilities.
Familiarity with Microsoft Office required; experience with Salesforce is a plus.
Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.
Benefits
Comprehensive Medical, Dental and Vision Insurance.Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.A matching 401(k) program.Commuter Benefits program.Stipends to support wellness and hybrid working arrangements.We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.Smart-casual dress code.Location: Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.About ICONIQUse of AI in the Application ProcessWe expect candidates to be fluent in using AI tools to enhance their work. You're welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.We care most about how you think, what you've personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstratHealth insuranceDental insuranceVision insurance401(k)Equity / stock optionsPerformance bonus
Additional Information
We are seeking an experienced and professional Administrative Assistant to support a Principal and multiple Senior Associates on the Growth Investment team. This successful candidate will also collaborate closely with other members of the ICONIQ Growth Support Team and other ICONIQ colleagues across the firm. This role sits within ICONIQ Growth which partners with founders defining the future of their industries to transform the world.
Iconiq · San Francisco, CA