About this roleWhat a day of an Executive Administrative Assistant looks like:Performs highly confidential administrative support duties that require broad and comprehensive knowledge of the organization's policies and operations.Monitors various projects to ensure maximum effectiveness and compliance. Assists with project assignments and tracking through the TeamDynamix system.Answers, screens, researches, informs, advises, records, processes and follows-up on all customer requests efficiently and expeditiously as received by telephone, mail or personally from citizens, elected officials, agencies, and College faculty and staff.
Drafts responses on more complex correspondence under own signature. Informs supervisor of actions taken.
Acts as a liaison to a wide variety of College personnel among departments, functions, or groups, within the College.
Maintains and controls records. Including, but not limited to, database, logs, cost records, and general records.
Manages and maintains calendars by scheduling and confirming appointments and meetings, arranging meeting rooms or facilities, and posting college-wide calendar items on the college's website.
Assists in the preparation of electronic purchase orders, expense reports, and budget transfers as needed.
Assists supervisor with record keeping, to include tracking funding, expenses, and related departmental records. Includes development and use of complex spreadsheets.
Acquires knowledge of other staff duties and serve as a backup, as necessary.
Performs other job-related duties as assigned.
We'd love to hear from you if you have the following:
Education and Experience:
High school diploma or GED with additional training related to the position
Three years related experience
Knowledge of:
Office management and administration
Microsoft Office Professional or similar applications
Skilled in:
Delivering a high level of customer service
Attention to detail while maintaining effective time and task management
Problem and situation analysis
Ability to:
Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service
Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
Maintain strict confidentiality and discretion
Licenses, Registration, Certifications, or Special Requirements:
Regular physical attendance required
Work Environment and Physical Demand:
Reach and grasp objects
Stoop, bend, kneel, crouch, or crawl
Stand for extended periods of time
Use of video display terminal
Use of manual dexterity and fine motor skills
Communicate information orally and in writing
Receive and understand information through oral and written communication
Proofread and check documents for accuracy
Work a fluctuating work schedule
The minimum base pay for this position starts at $19.52, hourly; however, the offer may vary based on the candidate's education and experience.
This position is open until filled with a first initial review date June 2, 2026.
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Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and
Palmbeachstate · Lake Worth Campus