Founding Recruiting Coordinator

About the role

Gimlet is building the next generation of AI infrastructure: large-scale AI datacenters and the orchestration platform that coordinates them. The future of AI will require vastly more compute than exists today. But as AI workloads become more complex and new hardware architectures emerge, simply deploying more GPUs isn't enough. The challenge is making increasingly diverse compute work together. Gimlet's platform intelligently partitions and routes workloads across heterogeneous hardware, enabling step-function improvements in performance and efficiency. Customers deploy through production-grade APIs without needing to think about hardware selection, placement, or optimization. We work with foundation labs, hyperscalers, and AI-native companies to power production workloads at massive scale and help define the infrastructure layer for the future of AI. Gimlet Labs is seeking a Founding Recruiting Coordinator to help build a world class hiring engine during a critical phase of company growth. In this role, you will own the candidate experience end-to-end, ensuring that every interaction with Gimlet reflects our high bar for excellence, speed, and thoughtfulness. You will partner closely with recruiters, hiring managers, and leadership to coordinate complex interview processes across technical and non-technical roles. This role is well-suited for individuals who are highly organized, detail-oriented, and excited about helping scale a company at the frontier of AI infrastructure.

Responsibilities

• Coordinate and schedule interviews across multiple time zones, stakeholders, and functions
• Ensure a high-quality, consistent candidate experience with clear communication and timely follow-ups
• Partner with recruiters and hiring managers to improve scheduling efficiency and reduce time-to-hire
• Maintain accurate data in the applicant tracking system (ashby) and ensure process integrity
• Assist with recruiting events, sourcing coordination, and pipeline tracking as needed
• Identify and implement process improvements to scale recruiting operations effectively
• You may be a good fit if
• 1 - 3+ years of experience in recruiting coordination, scheduling, or similar operational roles
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment
• High level of professionalism and discretion when handling sensitive information
• Experience working with applicant tracking systems (e.g., Ashby, Greenhouse, Lever, Gem) and scheduling tools

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Company Intel

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