Graduation with a bachelor's degree from an accredited college or university with major coursework in a related field, plus five (5) years of experience providing customer service, two (2) years of which were in a lead or supervisory capacity.
Experience may substitute for education up to a maximum of four (4) years.
Licenses and Certifications Required:
None.
Experience fostering and supporting a positive customer experience driven work environment.
Experience managing large-scale high-volume contact centers (ex. 211, 311, 411, 911) within the municipal or government environment including oversight of 24/7 operations serving the city residents and utility customers.
Experience supervising, training and leading hybrid or remote teams in an inbound call center environment exceeding 1,000,000 annual customer interactions across multiple channels (phone, chat, e-mail) with both full time employees and contractors.
Experience managing call center and technologies processes and performance tools such as Workforce Management, Service Level Management, Telephony platforms, and Customer Relationship Management systems (ex. Motorola PremierOne CSR).
Experience managing and responding to crisis management, business continuity and emergency incident command situations, ensuring interrupted essential services and incident command tools (VEOCI).
Experience communicating complex operational or technical information, including performance metrics and analytical findings through clear reports and presentations to upper management.
Experience utilizing root cause analysis and continuous improvement methodologies
Benefits
Vision insuranceRemote work options
Additional Information
About This Position
The Customer Service Supervisor in the Austin 3-1-1 Call Center plays a critical role in supporting seamless operation of the 24x7 city-wide contact center which serves numerous City of Austin (COA) departments and over 47 divisions. The AE Customer Service Supervisor is responsible for a range of activities from Call Center Operations, process and procedure communication, after action review with root cause analysis, supporting crisis calls and incident command, and end to
end hiring and on-boarding, employee development and recognition, ensuring requester satisfaction with 311 customer service, continuous improvement of programs and processes managed by Austin 3-1-1, and addressing resident escalations.
Job Description:
Customer Service Supervisor
Purpose :
Under general direction, supervises the operations and activities of personnel in the administration of city services, to assist customers in obtaining and maintaining services, and to educate and inform consumers.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Resolves customer conflicts and provides options to ensure customer satisfaction.
Develops, revises, and implements standard operating practices, policies, and procedures for the section/division. Determines goals/objectives/resource requirements for activities within the division.
Oversees billing collection and payment arrangement functions.
Reviews and approves account documentation.
Provides technical advice and assistance to employees, City management, contractors, and citizens.
Coordinates division activities with other divisions and departments.
Ensures all Citizen Assistance Forms are assigned to respective sections and processed within set deadlines.
Prepares financial summaries, performance measures, data, and reports for management review.
Plans, develops, implements, and conducts ongoing education and in-service training programs.
Responsibilities - Supervisor and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of rate structures, utility usage, and conservation methods.
Knowledge of utility conservation methods and procedures applicable to commercial, industrial or residential uses.
Knowledge of supervisory and managerial techniques and principles.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in using computers and related software.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Skill in handling multiple tasks and prioritizing.
Ability to calculate services and rate classification for commercial, industrial or residential applications.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with City employees and the public.
Austintexas · 311 Call Center