Business Coordinator I

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Job Title Business Coordinator I Agency Texas A&M University - Kingsville Department Information Technology Services Proposed Minimum Salary Commensurate Job Location Kingsville, Texas Job Type Staff Job Description About Texas A&M University-Kingsville Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region. Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo. For more information, click here . Position Overview The IT Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. Essential Duties and Responsibilities Administrative Support Serves as the primary point of contact for the department, delivering a professional and service-oriented experience to all visitors. Manages front-office operations to maintain a welcoming, organized, and highly functional reception environment. Coordinates phone communications, resolves inquiries, and routes matters with accuracy, discretion, and efficiency. Coordinates scheduling for departmental leadership and shared spaces. Facilitates the coordination of in-person and virtual appointments. Provides high-level administrative support through intake, tracking, and triage of requests. Assists in planning, developing, implementing, coordinating, and monitoring business programs or services. May assist with administration of contracts and grants. Assists in preparing budgets for review by principal investigator(s). Develops financial and statistical analyses and summary reports. Composes correspondence. Assists with administration of unit, program, or project. Participates in the hiring and training of business staff and/or student workers and may provide supervision. Trains staff on new and existing business procedures, and provides policies and regulations to staff. Assists with talent management initiatives within the IT department, including recruitment, training, and professional development of IT staff. Monitors visitor access and maintains awareness of office activity to support safety, confidentiality, and effective service delivery. Assists ITS staff members with creating and submitting Travel reports in Emburse May coordinate routine personnel activities and maintenance of personnel files and approve leave requests. Business Operations Reviews and approves vouchers and requisitions. Reviews and audits reconciliations of multiple unit accounts. Monitors and reports on unit budget activity. Prepares monthly and annual financial reports. Provides input to policies and interprets policies and procedures. Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates routine fiscal activities. Proposes solutions to routine financial problems. Communicates cash handling procedures, coordinates and approves cash handling activities, and implements and coordinates purchasing activities. Coordinates inventory process and maintenance of business files Assists with the development and improvement of business processes. Creates business process and approval workflows. Monitors and controls operating expenditures and makes projections. Implements and audits business procedures and trains staff on new and existing procedures. Manages financial transactions through JavelinaBuy and Canopy. Works with Finance and Budget to assign costs to appropriate accounts and projects. Assists with annual inventory review and documentation. Manages purchases and monthly expense reports for the department Serves as a delegate for ITS Staff members in Emburse Develops financial analyses and summary reports. Assists in the development of annual budget documents. Develops annual budgets and cost projections for review by Finance and Budgets. IT Procurement Assist with the procurement of IT equipment