Assist with meeting set up as needed. Partner with IT/Service Desk to address IT issues daily- ensuring minimal distraction/inconvenience to organization.
Responsible for weekly coordination and ordering of office supplies, office beverage, food pantry supplies, first aid needs, and maintaining these processes in an organized, detailed manner.
Coordinate catering for meetings and/or events. Receiving catering requests from various departments, verifying approval, communicating approved requests to our onsite café (The Port), and ensuring all parties agree for set up and execution.
Support special projects and company communications as needed, including Town Hall meetings, onsite events, People Team projects, and any administrative project requiring support on an ad hoc basis.
Participate as a flexible member of the Admin Team, the People Team and the broader organization, always looking for ways to help - and raising questions when you need help - to create an environment of service, fun and harmony for all.
Greet visitors as needed, focusing on world-class customer service, and ensuring guests are greeted with a smile.
Assist in the onboarding process for new hires, including processing parking applications
Coordinate and maintain multiple conference room calendars through Outlook; proactively suggesting ways to improve calendaring system, including research and recommendations on new technologies and processes.
Demonstrate tenacious, creative, resourcefulness and problem solving to resolve competing demands for meeting space, and excellent customer service in all communications required to reach effective solutions for all involved.
Address employees' queries regarding office management issues, liaise with facility management vendors, including cleaning, catering and security service.
Help plan in-house or off-site activities, like parties, celebrations and conferences.
Contributes to team effort by accomplishing related results as needed.
Mail Operations
Ensure that all mail has been accounted for. Notify departments and individuals of deliveries (daily), with proper judgment about urgency of communication/delivery to our General Counsel, CFO, Accounts Payable department, and other teams communicating their specific needs.
Maintain postage and shipping needs of the office, including software updates, postage purchases, and account reconciliation.
Identify process improvements and provide thoughtful recommendations to establish mail room best practices as the needs of the business evolve, always looking for ways to save time and money while improving service.
What You Can Bring:
3- 5 years of Office Management experience in a fast-paced, dynamic corporate setting
Ability to work independently as well as a part of a cohesive team; willing to go above and beyond - always looking to improve process, efficiency, and support to business
Impeccable interpersonal acumen - able to interface at ease with executive team, employees, and visitors at all levels diplomatica
Benefits
Flexible schedule
Additional Information
Job Description
Fabletics Inc. is currently looking for an Office Operations Manager .
How Will You Fit In?
We are seeking a passionate and professional Office Operations Manager to oversee our front desk environment as well as manage our mail, conference room scheduling, and general office support operations.
Our ideal candidate is a spectacular communicator who is well-organized, extremely detail-oriented, a self-starter, a fast learner, and able to solve problems while taking direction from various sources.
We are looking for a team-member whose personal sense of passion and purpose shows up through how they take the initiative, improve processes and efficiency, and help to create ease and harmony in the environment around them.
In this role, you will directly impact the lives of our people (employees), guests, vendors, candidates, and members (our loyal customers). The right person is adept at noticing and attending to the details, small but thoughtful actions and interactions that create a culture of support, service, and teamwork.
This position will be reporting to the Director, Office Facilities .
Justfab · El Segundo, CA