Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program/congress details
Use business program management system to run program from contract turn-over meeting to final bill completion.
Handle and negotiate any additional hotel needs, Congress needs, destination management company (DMC), air and all third-party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed.
Communicate between Information Technology support and clients for web requirements on assigned programs.
Coordinate and possibly attend site inspections as needed. Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements. Conduct program debrief with client.
Maintain accurate records, system input, and complete file management as outlined in Amex GBT M&E and client policies and procedures for ToV reporting. Evaluate program impact and reassesses objectives and outcomes, plan for continuous improvement.
Review processes and offer solutions/additions as needed. Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed. Work with leader to forecast overall program financials and ensure monthly tracking for actual.
Requirements
REQUIRED: 3-5 years meeting planning experience with at least 2 years supporting Pharma business.
Pharmaceutical Congress planning experience with high energy for planning.
Ability to communicate effectively and professionally with all levels of management and clients.
Ability to work independently with accuracy and timeliness.
Shown skills for technology and/or software solutions and analytical skills required.
Microsoft Word and Excel experience - Advanced level
Experience with meeting industry technology preferred (CVENT)
Advanced oral and written presentation skills required.
Ability to travel by airplane, boat, rail and/or car with travel up to 25%.
Location
United States
The US national base salary range for this position is from
$55,300.00 - $102,700.00
The national range provided includes the base salary that Amex GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate's relevant experience, skills, knowledge, and work location.
For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.
Benefits at a glance
The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT.
Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family .
Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruis
Benefits
Health insuranceFlexible scheduleParental leave
Additional Information
Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Function as primary client liaison and lead for assigned pharmaceutical congresses for global client. Work closely with client contact to understand and meet program objectives/outcomes. This role focuses on managing ancillary meeting spaces and providing logistical support for additional congress activities. Responsibilities include securing and coordinating meeting rooms, managing AV and catering needs, and ensuring all ancillary spaces meet customer requirements. The Ancillary Space and Support Specialist also provides on-site support to ensure smooth execution of all supplementary activities.
Travelhrportal · US