Management Assistant - Product (all genders)

Responsibilities

• Own and optimize the calendar. Manage priorities and day-to-day scheduling in a dynamic environment.
• Ensure efficient operations by owning signature and office processes, coordinating travel, handling expense reports, maintaining key documentation, and supporting internal communications.
• Serve as a key interface between the Product area and other C-Level/Senior Management offices, ensuring aligned timelines, clear communication, and smooth coordination on priorities.
• Plan and organize business trips, executive events, and leadership meetings - ensuring excellent & efficient logistics.
• Handle confidential information with discretion and professionalism.
• What will help you to fulfill your role
• Completed degree in business administration, economics, or a comparable field, or equivalent practical experience.
• Proven experience as a Management, Executive, or Personal Assistant, ideally supporting senior leadership (C-level is a plus).
• Strong organizational and time management skills, with the ability to prioritize effectively.
• Excellent communication skills and a structured, solution-oriented mindset.
• High level of reliability, discretion, and professionalism.
• Confident use of MS Office tools, especially PowerPoint, Excel, and Outlook.
• Business-fluent German and English (minimum C1 level), written and spoken.
• Proactive attitude, attention to detail, and strong interpersonal skills.

Requirements

• Experience in a fast-paced, tech-driven, or mobility-related environment.
• Familiarity with modern collaboration tools and AI-supported productivity tools.
• We welcome applicants from diverse backgrounds - even if you don't meet every requirement. If you're excited about the role and MOIA's mission, we'd love to hear from you!
• Our benefits in a nutshell
• Competitive salary (including bonus)
• Hybrid work setup: Work from home or one of our offices - you and your team decide how often to meet, blending flexibility with collaboration!
• Flexible working hours and the possibility of flexible work arrangements depending on your needs (parenting, care work, volunteering, etc.)
• Budget and monthly expense allowance for home office setup
• Possibility of remote work from outside Germany for up to 6 weeks per year from over 35 countries - learn more in our blog !
• Public transport ticket (fully subsidized "Deutschlandticket") for commuting and travelling throughout Germany and discount on MOIA rides
• Subsidized fitness club membership or bike leasing
• Learning environment with continuous learning days, job rotation, trainings and workshops, coaching, conferences, books, and language classes
• Mental health support, 1:1 sessions with external professionals and mental unload workshops
• 30 vacation days, sabbatical and unpaid leave option
• Relocation support with service provider (visa, administration, etc.)
• Dog-friendly offices
• For student & internship positions, we have an adjusted set of benefits. You can find them here .
• Be who you are!
• In our commitment to promoting diversity and inclusivity, we regularly provide unconscious bias training to all our employees. Furthermore, we continuously strive to enhance our hiring process by ensuring a diverse hiring panel.
• How we work
• At MOIA, our teams are typically distributed across locations and collaborate in a hybrid setup. We work together both remotely and on site, choosing the mode of collaboration that fits the context, the work at hand, and each team's rhythm.
• If you'd like to learn more about how we work, visit our blog for insights into our culture and hiring process

Benefits

Additional Information

Join us as a Management Assistant (all genders) in our Product Team and help shape the future of autonomous mobility! As a Management Assistant in the Product Team, you will be at the heart of our Product organization, ensuring smooth operations, strong coordination, and clear communication within the area. As a trusted partner, you will manage day-to-day executive support, oversee scheduling and priorities, coordinate executive meetings and events, and drive key operational topics. With a structured, proactive, and discreet approach, you will increase efficiency and impact across the organization while contributing to MOIA's vision of shaping the future of autonomous mobility.

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