Up to $57,500 based on education and experience.Job DescriptionBasic PurposePositions in this job family are assigned responsibilities for providing secretarial and administrative support to attorneys.Typical FunctionsThe functions performed in this job family will vary by level, unit and organization, but may include the following:Provides secretarial and administrative support for attorneys; composes and prepares various legal documents and forms; takes and transcribes dictation of confidential, technical, or legal material requiring high degree of accuracy; records and transcribes proceedings of meetings and conferences.
Arranges for special conferences and meetings; maintains attorney's calendar, advising of commitments; makes travel arrangements; prepares and submits travel claims and expense account.
Schedules depositions, prepares exhibits for court cases; compiles reports or other materials for use by an attorney or other member of a legal staff.
Maintains or supervises the maintenance of confidential legal files and hard copy or electronic records.
Assists attorneys in ensuring that deadlines are met for filing various court actions; files orders, judgments, pleadings, briefs and other documents on behalf of an attorney.
Plans, organizes and coordinates secretarial support for a staff of attorneys, general counsel or other legal staff; establishes office policies and procedures; schedules activities for attorneys and other staff members.
Supervises secretarial staff in the completion of required tasks; assigns and reviews work; evaluates performance; provides training; approves leave; initiates disciplinary actions; interprets rules and regulations.
Operates a variety of modern office equipment; screens phone calls and receives visitors; provides information or refers to appropriate official; opens, reviews and distributes mail; disposes of routine matters; prepares correspondence for supervisor's signature.
Level Descriptor
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.
This is the specialist level where employees will be expected to perform duties at all levels of complexity and may also train lower level employees. Employees will develop or assist in developing operations and procedures which ensure that files are tracked and deadlines met.
Education and Experience
Education and Experience requirements at this level consist of three years of experience performing a variety of complex clerical and typing work PLUS two years of experience as a legal secretary; or an equivalent combination of education and experience.
Knowledge, Skills, Abilities and Competencies
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
If you are needing any extra assistance or have any questions
Vision insurance
Paid time off
Additional Information
Job Posting Title
Legal Assistant III
Agency
455 OK MEDICAL MARIJUANA AUTHORITY
Supervisory Organization
455 OK Medical Marijuana Authority
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Okgov · Oklahoma County