Hotel Event Coordinator - Doubletree

Responsibilities

• Coordinate event details including meeting space, menus, room blocks, audiovisual needs, and event timelines. Serve as a welcoming point of contact for clients throughout the planning process and respond to requests with professionalism and care.
• Prepare and distribute Banquet Event Orders (BEOs) and event documentation, ensuring details are accurate and communicated to operational departments. Provide support before, during and after events as needed.
• Manage wedding and group room blocks, including guest communication, reservation coordination, and assisting clients and guests with rooming details.
• Support the Sales department with administrative responsibilities including preparing contracts and correspondence, maintain accurate records in the sales system, and assisting with office coordination and reporting.