Oversee the company secretarial function for NT legal entities and branches located in the following APAC locations: Australia, China, Hong Kong, India, Japan, Philippines and Singapore
Maintain and enhance a common set of corporate secretarial practices, procedures and standards across APAC
Share know-how, training and best practice across the region
Work collaboratively with other Company Secretarial colleagues in the US and EMEA
Board and Stakeholder Relationship Management
Principal point of contact for Boards and other senior functional and business unit executives
Collaborating with Legal Department colleagues and where needed external counsel / corporate secretarial service providers
Liaising with the internal audit, external auditors, and other key stakeholders
Board Meetings
Oversee the production of board packs for meetings and agree the board meeting timetables each year
Oversee the maintenance of the master governance calendar
Attend Board and Committee meetings and ensure production of full minutes
Corporate Governance guidance
Undertake reviews of the Board against the latest corporate governance guidance and complete annual self-assessments for the Board
Monitor changes to and provide guidance on corporate law regulatory reporting and compliance n multiple jurisdictions
Review policies and procedures and terms of reference for the Boards
Develop and help the Legal Department to evolve and share resources and identify efficiencies
Other
Assisting in information requests to regulators and external advisors
Providing input in respect of legal entity change and any M&A projects impacting NT legal entities in APAC
Maintain bank mandates and/or authorised signatory lists as required
Support MLRO requests for corporate information
-Maintain statutory records and ensure timely filing of statutory returns, financial statements and other statutory lodgments with regulators
About You
Qualified corporate secretary and/or solicitor
10+ years' experience in company secretarial work preferably with a large, Australian regulated financial services firm
Strong knowledge of Australian corporations law, corporate governance and applicable financial regulations
Experience and/or exposure to company law and governance in China, Hong Kong, India, Japan, Philippines and Singapore would be highly valued
Excellent communication and interpersonal skills with the ability to engage and influence stakeholders from the first and second line of defence and at various levels across the firm
Experience in managing corporate secretarial service providers in foreign jurisdictions
Organised with strong time management skills, accuracy and attention to detail
Computer literate, particularly with Microsoft Office programs
Working with Us:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.
Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.
We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater
Reasonable accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com .
We hope you're excited abo
Benefits
Flexible schedule
Additional Information
About Northern Trust:
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.
Role Summary
We are currently recruiting for an experienced Company Secretary for the Asia Pacific region within Northern Trust's International Legal Department. The role can be based in our Melbourne or Sydney offices and will enjoy significant autonomy and flexibility with a focus on outcomes rather than time spent at the desk.
This is a key governance role to support and oversee Corporate Secretarial services for all of Northern Trust's legal entities across Asia Pacific (APAC).
The role will report into the General Counsel, APAC who is based in Melbourne.
Ntrs · Melbourne, Australia