Coordinator, Event Operations

About the role

Homestead-Miami Speedway has been open since 1995 following an initiative to spur economic recovery in the aftermath of Hurricane Andrew. The Speedway, which was founded by Miami businessman, racing enthusiast and philanthropist Ralph Sanchez, is a 650-acre facility that features a 1.5-mile oval and 2.21-mile road course. The Speedway hosts on-track events nearly 300 days per year and generates more than $301 million annually for the region. NASCAR crowned champions in all three of its national series at Homestead-Miami Speedway for 18 straight years (2002-19). In 2023, the Speedway hosts the second race in the Round of 8 of the NASCAR Cup Series Playoffs on Sunday, Oct. 22. In August of 2022, Homestead-Miami Speedway unveiled a new, colorfully designed logo that showcases the venue's sense of place and incredible competition while incorporating all what South Florida has to offer from the vibrancy of South Beach to the tranquility of the Keys. Using a combination of pink, blue, yellow, light and dark turquoise - colors specific to the culture of South Florida - the new Homestead-Miami Speedway highlights regional and cultural flair of color, speed and intense, off-the chart racing that is unique to Miami. NASCAR seeks a talented professional to join in the position of Coordinator, Event Operations, based in our Homestead, Florida office. The Coordinator of Event Operations is a key role at Homestead-Miami Speedway (HMS), supporting the successful execution of major events and year-round operations. Primary responsibilities include assisting the Guest Services team during major events-most notably NASCAR weekend-while also managing track rentals, special events, and related client needs. The position carries a strong sales component, including leasing track time, negotiating agreements, securing renewals, and identifying upsell opportunities. An interest in motorsports and car culture is essential to connect with clients and fans. Duties include but are not limited to: Manage client accounts and support the Director with daily tasks, including tracking rentals and special events. Serve as the primary point of contact to ensure timely communication, contract fulfillment, renewals, upsells, and seamless execution from agreement drafting through event completion. Proactively sell and lease track time by identifying new business opportunities, negotiating agreements, and maintaining a pipeline of prospects. Monitor and follow up on outstanding issues related to client accounts, track rentals, or events. Identify operational efficiencies and opportunities to enhance revenue and improve the guest experience. Research, evaluate, and contract third-party vendors as needed to support major events and track rentals. Serve as the primary liaison with Levy Catering regarding menus, event setup, and execution. Prepare and distribute internal communications and post-event summaries to HMS stakeholders, capturing feedback and documenting any issues. Coordinate Guest Services support for major events, including outreach, scheduling, and onboarding of volunteer groups, employee check-in, and ensuring all credentialed staff and volunteers are prepared to deliver exceptional guest experiences. Contribute as a collaborative team member, assisting colleagues as needed. Perform other duties as assigned by the Director of Event Operations. Required skills / experience: Bachelor's degree from a four-year college or university with 2 years of post-graduate professional experience. Minimum two years' experience in motorsports, sales, scheduling, logistics, or a related field. Strong communication, negotiation, and relationship-building skills. Ability to manage multiple client accounts, drive renewals, and identify upsell opportunities. Experience in selling or leasing products/services, preferably in a motorsports or event environment. Exceptional organizational skills with attention to detail and the ability to manage multiple priorities under pressure. Ability to plan, execute, and follow up on events, track rentals, and related operations. Proficient in Company-provided hardware and software, email, and Internet usage. Must be able to use current Microsoft Operating Systems. Must have basic knowledge of Microsoft Office 365. Ability to coordinate volunteer groups, manage employee check-in, and ensure credentialed staff and volunteers are prepared for events. Excellent interpersonal skills and ability to collaborate effectively in a fast-paced, team-oriented environment. High level of attention to detail Strong interpersonal skills and ability to interact professionally with industry members Ability to perform and maintain composure in higher-pressure situations Ability to multitask, set priorities, and meet deadlines Maintain a professional appearance and demeanor Supervisory Responsibilities While this position does not currently have any direct reports, the position will provide oversight and guidance to at-track/venue st