Help coordinate day-to-day office operations, including front office, phone, and email communications
Serve as a welcoming point of contact for students, faculty, and visitors
Maintain organized digital and physical records to support departmental needs
Assist with maintaining university and state policy compliance
Budget & Administrative Coordination
Support departmental budget tracking and maintain financial records
Assist with monthly reconciliations and reporting documentation
Coordinate purchasing, travel requests, and reimbursement paperwork
Help ensure accurate and timely administrative processes
Student & Faculty Support
Provide guidance, scheduling support, and training for student employees
Assist faculty with administrative support related to courses, advising, and events
Help coordinate travel, scheduling, and logistics for student organizations and the rodeo team
Recruitment & Communications
Welcome and schedule visits for prospective students and families
Assist with recruitment activities and outreach efforts
Support departmental communications, including website and social media updates
Events & Additional Support
Assist with departmental meetings, events, and special projects
Contribute to a collaborative office environment and support additional responsibilities as needed
Preferred Skills & Strengths
Strong organizational and time-management skills
Ability to prioritize tasks and stay organized in a dynamic environment
Professional communication and a service-oriented approach
Attention to detail and sound judgment with confidential information
Flexibility, initiative, and problem-solving skills
Ability to work both independently and collaboratively
Required Application Documents : Applicants must submit a current resume.
Application Process
To apply for this position, please visit FHSU Careers .
Only electronic applications submitted through the webpage will be accepted.
Contact Information
For questions regarding this position, please contact:
Dr. Michael Woods
Chair, Department of Agriculture
785-628-4366
mdwoods3@fhsu.ed
Community of Hays
Requirements
Bachelor's degree
Experience working in a higher education setting
Familiarity with budgets, financial records, or departmental accounts
Experience using systems such as Workday or other ERP platforms
Supervisory Experience
Experience with social media management or webpage updates
Working knowledge of Microsoft Office Suite
Benefits
Benefits package with Heath, Prescription, Dental & Vision InsuranceAccrue 6.77 hours vacation and 3.7 hours sick leave per pay period earn up to 272 hours of paid leave per year, (176 vacation, 96 sick leave)Retirement KBOR 403(b) Mandatory 5.5% employee contributions, 8.5% employer contributionsIf you have contributed to a retirement for a minimum of 1 year within the past 5 years at a KPERS employer, state employer or institution of higher education, you may be eligible for immediate participation .State paid holidays New Year's Day, MLK Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Veterans Day, Thanksgiving & ChristmasTuition Assistance - day one eligibility for the employee, their spouse, and dependents Employees are eligible for up to 6 credit hours per semester.Benefits : To review our competitive benefit package, please visit FHSU Benefits .Wage: $15.03 per hour, plus benefitsPriority Deadline: Review of applications will begin immediately and continue until the position is filled.Minimum Requirements : High-school diploma or GED equivalency.Health insuranceDental insuranceVision insurancePaid time off
Additional Information
Department
Agriculture
Job Posting Title
Senior Administrative Assistant, Department of Agriculture
Job Description
The Senior Administrative Assistant serves as the operational and administrative cornerstone of the Department of Agriculture. This position provides advanced administrative, budgetary, and communications support to faculty, staff, students, and external stakeholders. The successful candidate will demonstrate strong organizational skills, independent judgment, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment.
This role oversees daily office operations, supports departmental financial processes, supervises student employees, assists with recruitment and outreach initiatives, and serves as the primary point of contact for the department.
Fhsu · Fhsu Main Campus (hays, Kansas)