Project Coordinator

Responsibilities

• Support the operations and logistics surrounding marketing and communications projects
• Assist with vendor management, communications, and logistics across the Marketing department
• Assist with internal and external event planning logistics, including trade shows and experiential events as it pertains to marketing deliverables
• Facilitate and own vendor communications to make sure projects are driven forward and internal/external teams are kept informed on latest updates
• Ensure purchase orders are accurate with no cost overruns
• Coordinate with supply chain and accounts payable by keeping track of time purchase order inputs, assisting with vendor onboarding, and helping process vendor invoice payments on time with the finance team

Requirements

• 1-2+ years of experience
• Experience working multiple projects across various disciplines
• Excellent organizational and communication skills
• Ability to work effectively in a team environment
• Ability to make independent judgments with limited information
• Logical and strategic approach to solving problems
• Preferred Skills & Experience:
• Experience with Brand Marketing and digital marketing skills
• Ability to double check artwork via Adobe Creative Suite or tools like Figma
• Familiar with Google workspace
• Ability to create and update request for purchase requisitions and orders (POs)
• Understanding of artwork requirements, basic materials, creative and design workflows
• Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction.
• Additional Requirements:
• Ability to travel up to 10% of the time
• Willingness to work overtime, or weekends to support critical mission milestones
• Ability to lift up to 25 lbs unassisted
• Pay Range:
• Project Coordinator: $50,840 - $72,168
• Pay Range: California
• $50,840 - $72,168 USD
• COMPENSATION AND BENEFITS
• U.S. EXPORT CONTROL COMPLIANCE STATUS
• EQUAL OPPORTUNITY
• Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not b

Benefits

Additional Information

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo's 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world's first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us. Vast is looking for a Project Coordinator , reporting to the Director, Marketing Operations, to support the development of the systems that will be required for the design and build of human-rated space stations. This role will coordinate vendor relationships, manage organizational operations, and execute marketing and brand initiatives. This will be a full-time, exempt position located in our Long Beach location.

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