Academic Services Coordinator

About the role

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-00691 Time Type: Full time Employee Group: Staff Job Category: Academic Administration Employment Type: Temporary Department: Faculty of Engineering - Systems Design Engineering - Administration Hiring Range: $56,494.16 - $70,617.70 Posting Information: This posting is for an existing vacancy. Term: 1 year This position is being offered as a temporary contract. This role will focus on the Biomedical Engineering Undergraduate Program Job Description: Primary Purpose The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, scheduling, support for core functions (e.g., recruitment and admissions, internal and external events etc.), special projects, data management, and general administrative duties. The position acts as a liaison with units in the Faculty of Engineering and central university services as it relates to key accountabilities. Reporting to the Administrative Officer, the Academic Services Coordinator provides exceptional client support for academic programs within the Department of Civil & Environmental Engineering. The role moves seamlessly between tasks, shifting priorities as directed by Administrative Officer and the Associate Chair, Undergraduate Studies and Associate Chair, Graduate Studies to address critical needs. The Academic Services Coordinator provides continuity in leadership changes and demonstrates breadth and depth in all core operations in the Department of Civil & Environmental Engineering. Key Accountabilities Client Service - Builds and maintains effective working relationships with stakeholders in the department, Faculty and across campus - Provides exceptional client service to all constituents within the Department of Civil & Environmental Engineering (students, faculty and staff), including acting as a liaison with the Faculty of Engineering, central services and external partners - Duties may include several key areas including academic advising, academic integrity, scheduling and calendar management, admissions and recruitment, event planning and execution, data management, general administrative support, etc. The incumbent is expected to shift seamlessly between tasks to address priority areas -Develops strong advising relationships that are student-centred and specific to individual needs while aligning with the mission of the department - Assists stakeholders with identifying and accessing tools and resources necessary to meet goals and objectives -Applies change management expertise with new stakeholders, audiences -Cultivates relationships built on trust with individuals in one-on-one and online environments, focusing on the values and needs of the client group while encouraging self-efficacy, resilience, and career potential. - Facilitates group learning opportunities through workshops, presentations, events, and resources to meet client needs. - Supports the development and implementation of best practice for student-centred services Specific Accountabilities The Academic Services Coordinator is expected to support several key accountabilities including but not limited to: Student Experience Administration - Provides a welcoming experience by delivering exceptional service in a student-centered environment. The incumbent is expected to work within established standards and best practice. The Academic Services Coordinator contributes to the development of resources to support the student experience in the Department of Civil & Environmental Engineering through direct interaction with students visiting the office, and virtual advising. The incumbent supports several key events including open houses, Ontario University Fair, You@Waterloo Day, orientation, student awards ceremonies, convocation receptions, student focused workshops, and internal student engagement events. Program Administration - Provides administrative support to the Associate Chairs and Chair in all matters relating to the undergraduate and graduate programs. This includes providing background research and support to assist in the academic decision-making process, planning, research and data collection. First point of contact for policies and procedures related to the undergraduate and graduate programs. Maintains in depth and current knowledge of all CEE undergraaute and graduate program curriculums and academic requirements for the programs including admission regulations and practices. This position will assist with CEE course sc

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