Schedule calls and meetings for team members and Brock Center portfolio teams.
Manage calendars for team members and alert team members of deadlines and conflicts.
Maintain contact lists, distribution lists, and communication records.
Provides courteous and professional customer service across all interactions.
Track and follow up on project progress including deadlines, deliverables, and milestones.
Support organized digital and physical filing systems for documents, contracts, and correspondence.
Create or update templates, standard operating procedures, and knowledge bases.
Assist in researching vendors, suppliers, or resources for team needs and coordinating procurement.
Help onboard new hires and/or contractors.
Support Brock Center staff in developing and accomplishing short and long-range program goals and objectives through active management of multiple projects in parallel.
Takes meeting minutes and distributes as report to participants.
Conduct structured research on healthcare markets, clinical workflows, patient needs, and regulatory landscapes to support high-potential startup opportunities.
Use AI-powered tools (e.g., literature analysis, market scanning, trend detection, competitive intelligence) to accelerate research, synthesize insights, and generate data-driven hypotheses.
Evaluate startup concepts for feasibility, differentiation, scalability, and alignment with healthcare industry constraints (clinical, regulatory, reimbursement).
Develop concise research outputs, including concept briefs, problem statements, value propositions, and evidence summaries to inform leadership and stakeholders.
Collaborate with cross-functional partners (clinical, technical, business) to refine concepts and translate research findings into actionable recommendations.
Monitor emerging technologies, AI applications, and innovation trends within healthcare to continuously inform concept ideation and refinement
Educates Brock
Benefits
Health insurance
Additional Information
Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Brock Family Center for Applied Innovation
Job Summary:
The Associate Program Manager serves as the primary administrator for the Brock Center, owning core customer service and operational functions including scheduling, administrative support, and calendar management. In parallel, the role conducts research and advanced analysis-leveraging AI-enabled tools-to shape and validate early-stage healthcare startup concepts, identifying unmet needs and translating insights into actionable internal and external business opportunities across healthcare, life sciences, and digital health.
Hours: Monday - Friday, 8:00am - 5:00pm CST
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Preferred Skills and Experience
Proficiency using AI tools in daily or weekly workflows to improve efficiency and output
Strong scheduling and calendar management experience, including coordinating across multiple stakeholders
Excellent written communication skills, with experience managing professional email correspondence
Experience tracking projects, deadlines, and deliverables using organized systems or tools
Ability to collaborate effectively with colleagues at all levels of the organization, including senior leadership
Self-starter mindset with the ability to take initiative and work independently
Comfortable managing administrative responsibilities in a fast-paced environment
Experience supporting or working closely with C-suite executives or senior administrators
Demonstrated interest in learning and applying AI to enhance work processes
Strong problem-solving skills, particularly in optimizing scheduling and operational workflows
Continuous focus on improving efficiency, organization, and team productivity
DEPARTMENT SUMMARY
The Brock Family Center for Applied Innovation works to accelerate the translation of discoveries and know-how to the public domain through commercialization and industry partnerships. The Center was established in 2023 through a $10 million gift from the Brock family and welcomes pitches from biotech and health tech startup companies interested in partnering with VUMC to further develop and validate their products in a real-world laboratory within a leading health care system.
Vanderbilt University Medical Center · Nashville, TN