Assist with payroll support, time tracking, and coordination with human resources when required
Support special projects with minimal oversight, including operational improvements and marketing initiatives
Draft and distribute internal communications, memos, and team updates
Prepare meeting notes, summaries, and follow-up documentation
Serve as an administrative resource for team members, providing guidance on procedures and systems
Perform additional administrative duties as assigned to support clinic growth and operational excellence
Required for All Jobs
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
Performs other duties as assigned
Patient Facing Options
Position is Patient Facing
Remote Work Guidelines
Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
Stable access to electricity and a minimum of 25mb upload and internet speed.
Dedicate full attention to the job duties and communication with others during working hours.
Adhere to break and attendance schedules agreed upon with supervisor.
Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.
Remote Work Capability
On-Site; No
Benefits
Health insuranceRemote work options
Additional Information
Position Status:
Full time Shift:
First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week:
40 Job Information
Exemption Status: Non-Exempt
A Brief Overview
The Med Spa Aesthetic Coordinator is a dynamic, client-facing role responsible for delivering an exceptional guest experience while driving retail sales and managing the Med Spa's social media presence. This position serves as the first and last point of contact for clients and plays a critical role in brand representation, client retention, and revenue growth.
Education Qualifications
High School Diploma / GED Required
Associate's Degree Preferred
Experience Qualifications
1 year Experience in med spa, aesthetic, retail, hospitality, or sales environment Preferred
Prior experience with photography, social media platforms, and basic content creation Preferred
Skills and Abilities
Strong sales skills with a client-focused mindset
Excellent communication, interpersonal, and organizational skills
Professional appearance and ability to represent a luxury wellness brand
Familiarity with HIPAA, client confidentiality, and consent standards
Sales-driven with a consultative approach
Social media savvy with an eye for branding and aesthetics
Detailed-oriented and highly organized with the ability to multitask in a fast-paced environment
Comfortable engaging clients in person and online
Team-oriented with a positive, proactive attitude
Stormontvail · Topeka, KS