Accounting Clerk, Food and Nutrition Services

External

Hcpss · Old Cedar Lane School

Full-timeOn-siteToday

Accounts PayableAccounts ReceivableBookkeepingComplianceDocumentation

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About the role

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students! ABOUT THE APPLICATION PROCESS Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes. Please note that application submission will be available only through 11:59 PM on the date p rior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely . Job Posting End Date: 06-18-2026 Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site. Under the direction of the Director , Food and Nutrition Services, the clerk maintains the full lifecycle of accounts payable, from maintaining precise vendor records to processing invoices and reconciling accounts for timely payment. Beyond general bookkeeping, the role is responsible for technical data entry, including the integration of food and supply purchases into the department's inventory system to maintain resource oversight. The clerk also facilitates essential student-facing financial duties, such as processing applications for free and reduced-price meals and communicating directly with families regarding meal account balances. Collectively, these responsibilities ensure that the program remains solvent, organized, and capable of serving the community's nutritional needs efficiently.

Requirements

A combination of education and experience may be considered.

Education:

Possession of a high school diploma or GED equivalent.

Three (3) years of accounting work experience includ ing experience with general ledger accounting or accounts payable systems.

The ideal candidate for this role will also possess a combination of the additional qualifications below. If you don't meet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.

Associate's degree or higher from an accredited college or university in Accounting, Finance or related field .

Accounts payable experience in a K-12 public education or government s etting .

Experience utilizing accounts payable software/systems in processing invoice s.

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

Perform monthly accounts payable/receivable reconciliations for one or more balance sheet accounts including regular filing and maintenance of accounts payable and vendor files.

Review and process vendor invoices, purchase orders and other related documentation and collaborate with food services staff to ensure that accounting is correct for items/services being paid.

Maintain inventories, order supplies, uniforms as needed for kitchen operations, and school- base staff.

Process free/reduced applications and mail out letters to parents regards to student status.

Access the student information system to review meal account details and make adjustments or process refunds in accordance with established procedures.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.

Knowledge

Accounting Principles: Understanding of basic Accounts Payable (AP) and Accounts Receivable (AR) cycles, including ledger reconciliation and the "three-way match" (invoice, purchase order, and receiving report).

Regulatory Compliance: Familiarity with National School Lunch Program (NSLP) guidelines regarding free/reduced meal eligibility and Health Department safety/ permit regulations.

Data Management: Knowledge of Student Information Systems (SIS) and database entry protocols to ensure data integrity and privacy (FERPA).

Logistics & Inventory: Understanding of supply chain flow, from ordering and delivery scheduling to inventory turnov

Accounting Clerk, Food and Nutrition Services

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