Genomics Administration Assistant

About the role

Provide end-to-end administrative and reception support for the Clinical Genomics Department, ensuring smooth daily operations across clinics and services Coordinate multidisciplinary clinic scheduling, patient appointments, and staff calendars, supporting efficient and timely patient care delivery Maintain and manage clinical systems, databases, and patient records with a high level of accuracy, confidentiality, and compliance Handle sensitive genetic information with discretion, while delivering professional, compassionate communication with patients, families, and clinical teams Support billing processes, invoice management, meeting coordination, and preparation of reports, documentation, and departmental business materials About you Proven experience providing high-level administrative and reception support in a clinical or healthcare environment, ensuring smooth and efficient day-to-day operations Strong ability to coordinate multidisciplinary clinic schedules, patient appointments, and staff calendars with excellent attention to detail and time management Highly skilled in managing clinical systems, databases, and patient records, maintaining accuracy, confidentiality, and compliance always Demonstrated professionalism in handling sensitive information, with clear, compassionate communication with patients, families, and multidisciplinary teams Proactive and organised, with experience supporting billing, invoicing, meetings, reporting, and a commitment to improving processes, quality assurance, and ongoing professional development Why work at St Vincent's? Join us on our mission to provide care to all, including the most at-risk people in our community Discounted access to many gyms for you and your family with Fitness Passport Access to discounted private health insurance with Medibank Access to a government salary sacrifice program. Make a proportion of your salary tax-free Committed to financial support for educational development, scholarship programs, paid study leave About the hospital In this role you will be based at St Vincent's hospital, Darlinghurst. A busy inner-city hospital in a beautiful location Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches A place of expert clinical care for at-risk people Closely partnered with universities & affiliated research institutes, many of which are located on-campus Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health Moving from NSW Health? Your eligible accrued leave entitlements will be transferred over. (As restrictions apply to the amount and type of leave that can transfer, feel free to discuss this with our team during the recruitment process) Sponsorship / work rights for Australia Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role. Pre-employment checks Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations. Equal opportunity We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone. How to apply The closing date for applications is 12 June 2026. Please apply early as the advert may close once a suitable candidate is found. Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert. Respectfully, this role is not open to recruitment agencies. Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliatio