Cityandcountyofsanfrancisco1 · San Francisco, CAPrepare for this interview
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The Budget & Finance section is responsible for the monitoring of the Office of the Treasurer & Tax Collector's $56.5 million dollar budget, procurement and contracting processes in accordance with city and county law, manages the $17 million dollars in interdepartmental services billing, reviews reporting of grant funds for the Economic Justice Project, and timely approvals for all account payable invoices. The section utilizes the City's enterprise-wide applications for budgeting, accounting, and procurement. The section manages all processes related to accounting, accounts payable procurement, grants reporting, financial reporting, audit, and year-end activities. As the 0931 Manager III (Budget Director), you will develop and manage the department's budget to support day-to-day operations and multi-year projects. You will be an integral part of the management team, supervising staff responsible for budget development, audit functions, contracting and procurement, grant and work order development, and billing. Additionally, the Budget Director will ensure all financial transactions and procurement activities are conducted in compliance with City policies, applicable regulations, and ethical standards. This individual will serve as a safeguard and key accountability point for fiscal integrity - reviewing expenditures and contract actions for accuracy, appropriateness, and alignment with departmental priorities. This role demands a strong affinity for numbers, proficiency in MS Excel, PeopleSoft, and meeting deadlines. With a budget exceeding $50M, the role involves navigating a complex web of funding sources, including grants, interdepartmental allocations, direct revenue, and city funds. Utilizing the City's Financial and Procurement system, the section processes and monitors supplier compliance, procurement and contracting entries, voucher payments, journal entries, and financial reporting and analysis. You will serve as the primary contact for external audits, coordinate with other sections on Accounts Payable, and act as a liaison between the department and the Mayor's Office, Controller's Office, and Board of Supervisors. Special projects include implementing new legislative programs, conducting analyses to support legislation development, and streamlining business processes while ensuring accountability. Under current policy, this position supports a hybrid remote work schedule. The incumbent will be required to work a minimum of four (4) days per week in the office. Essential Duties and Responsibilities: The essential duties of the position include but are not limited to: Coordinate departmental budget submissions, including narrative, analysis, recommendations, and justifications for requests; prepare documents for senior management and presentations to the Mayor's Budget Analyst and the Board of Supervisors. Provide comprehensive training and development for Budget section staff on all aspects of the budget, including the system, reporting, critical deadlines, data tracking and controls, and best practices. Develop and deliver budget education and training for department leadership, building organizational knowledge of how the department's budget is structured, managed and submitted. Supervise personnel, including planning, assigning, and evaluating work; adjust plans and programs to accommodate emerging or new programs. Serve as the primary resource for budget transparency, ensuring leadership staff have ongoing visibility into the budget process and feel equipped to contribute meaningfully. Establish and lead an inclusive departmental budget process that actively engages leadership staff, replacing the previous siloed approach with a transparent, collaborative model. Perform complex analytical work in budgeting, contract management, and debt management. Prepare and present financial statements/statistical reports regarding contract and grant agreement compliance, and budget for management, Mayor's Office, Board of Supervisors, Office of the Controller, and other entities. Monitor expenditures, financial reporting, and statistical records; track and forecast approved budgets. Manage the review of contract and grant invoicing, accounting, reporting, and payments to ensure compliance with laws and private fund sources. Supervise staff responsible for coordinating contracting and accounts payable, as well as interdepartmental billing. Conduct difficult and complex analyses for developing, processing, and administering highly complex contractual agreements. Develop department-wide practices for contracting, reviewing, and executing grant and contract agreements. Ensure compliance with the City's accounting procedures/practices and manage the department's response to audit requests from the Office of the Controller or designee. Perform other related duties as assigned.
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