Office Administrator/Invoicing Specialist

Benefits

Additional Information

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company. This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components. Essential Duties & Responsibilities: Greets and directs clients and visitors. Answers phone calls and emails in a timely manner. Manages company telecommunications network and communicates with answering service. Makes appointments and referrals Manage data in spreadsheets and reports Creates and maintains office related records and reports Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, Maintains the integrity and confidentiality of confidential employee or departmental files. Receives, records, and distributes packages and mail. Manages key vendor accounts, supplies inventory, and submits invoices for payment Compiles budget data and maintain financial records as requested. Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence. Assists with projects and event support Assists other departments as needed Assists with Customer relations Assists with Contract creations Manages all branch Invoicing Perform other duties assigned by management. Education/Qualifications: Associate degree or equivalent work experience. Ability to greet visitors, clients, and colleagues in a friendly and courteous manner. Ability to type at least 50 wpm. Ability to proofread. Proficient in Microsoft Office Suite or similar software. Basic understanding of office equipment. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently and identify and solve problems. Ability to organize and prioritize work. Monday - Friday 8am to 4:30pm is the shift requirement. Other Duties: Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy. Performs other duties as assigned. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Pay: $20 to $22 DOE Benefits and Perks: Excellent pay Medical, dental, vision Company paid life insurance Company paid short-term disability 401K with employer match Paid vacation and company holidays Training and Career Development Company vehicle (if job applicable) Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.