Executive Assistant to the VP Health and Dean, Faculty of Medicine

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Staff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Administration, Level B Job Title Executive Assistant to the VP Health and Dean, Faculty of Medicine Department Administrative Support | Office of the Dean | Faculty of Medicine Compensation Range $6,747.50 - $9,701.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date July 1, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing Please include a cover letter with your application At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary This position provides executive support to the VP Health and Dean, Faculty of Medicine. The role is responsible for the strategic management of the VP Health and Dean s calendar and commitments, communications and the coordination of responses, travel, and is also responsible for the completion of a variety of projects related to the efficient administration and organization of administrative support. The Executive Assistant is the primary contact for the VP Health and Dean of Medicine, liaising with the University community, including the Office of the President, the Offices of the Deans, the other offices of UBC Vice Presidents and senior administrators and constituents external to the University, including various health authorities, government ministries and regulatory bodies. The Executive Assistant must be able to foster effective working relationships with the reporting units within the portfolio, across campuses, the University community and external partners. This position handles highly confidential and sensitive matters on behalf of the Dean. Organizational Status The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC's entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world. Our Vision: To Transform Health for Everyone Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world. The Faculty of Medicine -comprised of approximately 2,600 administrative support, technical/research and management and professional staff, as well approximately 620 full-time academic and over 14,000 clinical faculty members-is composed of 19 academic basic science and/or clinical departments, 3 schools, and 26 research centres and institutes. Together with its University and Health Authority partners, the Faculty of Medicine delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province. The UBC Vancouver Campus is located on the traditional, ancestral, and unceded territory of the xʷməθkʷəy̓əm (Musqueam) people. The City of Vancouver is located on Musqueam, Squamish, and Tsleil-Waututh First Nations territory. Reports to the VP Health and the Dean, of Medicine, with dotted line reporting to the Senior Director, Strategic Initiatives and Office of the Dean. This position liaises with the Office of the President, the UBC Board of Governors, the offices of other UBC Vice Presidents, Directors and staff within the VP Health and Dean of Medicine Portfolio and others as required. Work Performed Strategically analyzes and manages the time and commitments of the VP Health and Dean of Medicine; assesses requests for meetings to ensure they meet the VP Health and Dean of Medicine s goals and objectives; exercises judgment as to the best use of time. Alerts the VP Health and Dean of Medicine and the Senior Director Office of