Additional Information
DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies - what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: - Recruiting, hiring, and training City employees. - Managing 55 public buildings. - Acquiring, selling, and leasing City property. - Purchasing over $1 billion in goods and services for City agencies. - Overseeing the greenest municipal vehicle fleet in the country. - Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do. About the Fiscal and Business Management (FBM) Line of Service (LOS): The FBM LOS is responsible for effectively managing agency finances to ensure programs are funded for critical work, the agency is maximizing revenue opportunities, identifying efficiency opportunities, while preserving service delivery. FBM's units include Expense Budget, Revenue Budget, Audits and Accounts, Nonpublic Schools Security Reimbursement Program and the Capital Budget Unit. The Nonpublic School Security Guard Reimbursement Program (NPS) Unit within FBM is responsible for managing all aspects of the Citywide initiative. These responsibilities include but are not limited to the processing of applications for new schools, re-certifications for existing schools, annual budgets, invoices for reimbursements, and conducting periodic training seminars. Reporting directly to the Supervisor of Billing, this position will be responsible for reviewing invoice packages submitted by schools in the NPS Program to ensure compliance with Local Law and Program Rules. The role will involve verifying that schools have submitted all required supporting documentation, including certified invoices from the schools, certified payroll reports, sign-in sheets, proof of payment to the guard company, and any other necessary documents. Additionally, the position will ensure that the school's insurance documentation is up to date by checking the insurance database, and that the school's Annual Incident Reports are submitted and compliant with program requirements. The role will also require ensuring that any adjustments recommended by Audit and Compliance Services are implemented and that prevailing wage rates are accurate, in accordance with the NYC Comptroller's Prevailing Wage Schedule. Responsibilities: Tasks include but are not limited to: - Prepare a reconciliation spreadsheet for each of the school's invoice packages to check off each of the supporting documents listed above after they are reviewed for accuracy. - Use FMS to apply first level approval to invoices that are accurate and complete. - Reject deficient invoices and provide schools with detailed explanations via email, monitor emails for responses to finalize the returned invoices. - Liaise with schools regarding approved invoices or invoices that need revision. To Apply: Please go to www.nyc.gov/jobs, or www.nyc.gov/ess for current NYC employees, and search for Job ID #782201. No phone calls, faxes or personal inquiries permitted. Only those candidates under consideration will be contacted.
