Corporate Secretarial Executive(short-term contract)

Responsibilities

• Serve as main client contact, manage client relations, understand business needs and advise on corporate governance.
• Prepare board resolutions, meeting minutes and all statutory secretarial documents.
• Monitor statutory filing deadlines for ACRA submissions and guarantee accurate lodgement.
• Arrange board & shareholder meetings; draft agenda, minutes and resolutions per legal requirements.
• Maintain updated corporate statutory records and client document filing.
• Provide ongoing compliance advisory and update clients on latest regulatory amendments.
• Complete new client onboarding, KYC due diligence and timely preparation of share certificates & controller filings.
• Resolve client issues and escalate complex cases to superior accordingly.
• Assist internal process improvement and ad-hoc admin tasks as assigned.

Requirements

• Min 1 year secretarial experience preferred;
• Sound knowledge on Companies Act and corporate secretarial regulatory rules.
• Meticulous, proactive, good communication, able to multi-task and meet tight deadlines under pressure.
• Fluent spoken & written English; Mandarin is a bonus.
• Proficient in MS Office, familiar with ACRA filing is advantageous.
• Self-driven, strong accountability, good at independent & teamwork work.

Additional Information

Job Overview Oversee full company secretarial portfolio for assigned clients, ensure full regulatory compliance under Companies Act and deliver standard-compliant secretarial services.

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