Purchase Card (P-Card) Administrator

Responsibilities

• Program Administration
• Manage the organization's P‑Card program and vendor relationships
• Create and update cardholder profiles, including setting limits and permissions
• Close cards due to separation or policy violations
• Compliance & Audit
• Monitor daily transactions for policy compliance and unusual activity
• Investigate discrepancies or potential misuse
• Maintain audit-ready documentation and support internal/external audit efforts
• Ensuring compliance with organizational policies and reducing fraudulent or improper activity
• Reconciliation & Reporting
• Review monthly card statements and verify proper documentation
• Ensure accurate reconciliation of expenditures
• Prepare reports on spending trends, compliance metrics, and rebate performance
• Completing monthly reconciliations accurately and on time
• Training & Support
• Provide training and procedural guidance to cardholders and approving officials
• Assist users with system navigation and P‑Card processes
• Vendor & Supplier Management
• Resolve disputes with merchants
• Coordinate with banking partners on fraud investigations or lost/stolen cards
• Maximizing rebate opportunities and program value

Requirements

• 5 or more years of dedicated experience in procurement, accounting, or P-Card administration
• Ability to make decisions pertaining to accounting policies and procedures within established governmental accounting principles and guideline
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned
• Analytical ability to identify trends, detect misuse, and interpret financial data
• Strong proficiency in Microsoft Office (especially Excel) and ERP financial systems
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Preferred Skills
• Certified Purchasing Card Professional (CPCP) certification
• Experience administering government-funded or federally regulated purchasing card programs
• Experience leading system implementations, process automation initiatives, or program modernization efforts
• Displays organizational and planning skills necessary to handle multiple priorities for the timely completion of work assignments
• Experience interpreting complex state and federal tax reporting requirements associated with the procurement of goods and services
• For further benefits information click Benefits and Perks
• The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Labo

Benefits

Additional Information

Job Details New ideas are all around us, but only a few will change the world. That's our focus at JPL. We ask the biggest questions, then search the universe for answers-literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission-your opportunity-is to seek out the answers that bring us one step closer. If you're driven to discover, create, and inspire something that lasts a lifetime and beyond, you're ready for JPL. Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence. The Acquisition Division at JPL supports the exploration and innovation of the Laboratory's missions by working with our colleagues and subcontractors to provide exceptional acquisition solutions for our laboratory partners through unparalleled business performance while ensuring compliance with the Prime Contract with NASA and maintaining JPL's financial integrity. We are seeking a detail-oriented and proactive Purchase Card (P‑Card) Administrator to oversee and manage our organization's credit card program. This role ensures secure, efficient, and compliant procurement practices through effective administration, monitoring, reporting, and support for all P‑Card activities in accordance with FAR regulations. The ideal candidate is analytical, organized, and experienced in financial or purchasing environments.

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