Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.
Office Coordination:
Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality.
Leadership Support:
Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively.
Communication Gatekeeper:
Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses.
Operational Excellence:
Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks.
Administrative Execution:
Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations.
Project Assistance:
Support leadership with special projects and initiatives, providing strategic administrative input where needed.
Qualifications & Skills:
3-5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.
Strong written and verbal communication skills; professional and confident in handling senior leadership matters.
Proficient in Microsoft Office Suite and office management tools.
Highly discreet and capable of handling confidential information with integrity.
Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise.
Preferred Attributes:
Experience working closely with senior management or in a CEO office setting.
Strong problem-solving and critical thinking skills with an ownership mindset.
Ability to act as a trusted liaison between leadership, staff, and external stakeholders.
Why Join Us
Unparalleled exposure and fast-tracked career growth at a leading SEA tech company.
Above-market compensation
Flat, no-politics environment that values speed, ownership, and clarity.
Our Team & Culture
Additional Information
BJAK is building Southeast Asia's leading digital financial platform. We thrive on speed, precision, and excellence in every function. We are seeking a highly organized, proactive, and detail-oriented Office Administrator to ensure the smooth operation of our CEO's office and administration, acting as a trusted partner to our leadership.
Bjakcareer · US