Up to $55,000 based on education and experience.Job DescriptionAs an Administrative Assistant with OMES you will enjoy:Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
Job Details
Full-time 40-hour work weeks
Support the Central Purchasing team
Salary up to: $55,000 based on education and experience
Position Summary
Position Responsibilities
Processes and manages contracts and legal documents, including accurately initiating and routing items to legal using the IronClad contract lifecycle management system. *
Executes essential procurement administrative functions, including creating and dispatching documentation (e.g., purchase orders, internal transfers) within the PeopleSoft system. *
Manages the public posting process for required documentation by uploading information and all necessary attachments to the designated statewide search website. *
Compiles and delivers final confirmation packets to the Category Manager and relevant personnel, detailing the successful completion and routing of legal, PeopleSoft, and public posting requirements.
Provides comprehensive administrative support typical of an Executive Administrator, including scheduling, correspondence, file management, preparing meeting materials, and travel coordination.
Serves as dedicated support and manpower for Category Management projects, assisting with research, data organization, coordination, and other project-related operational tasks.
Other duties as assigned.
Denotes Essential Function
Level I
Education and Experience
Requirements include:
An associate's degree in business administration, office management, or related field; and
Two (2) years of general administrative or office support experience; or
An equivalent combination of education and experience.
Knowledge/Skills/Abilities
Knowledge/Skills/Abilities include:
Basic office administration and filing systems.
Microsoft Office Suite (Word, Excel, Outlook) and data entry accuracy.
Procurement or contracting documentation processes.
Ability to follow detailed instructions and learn new software applications quickly.
Ability to manage multiple tasks simultaneously and maintain strict confidentiality.
Level II
A bachelor's degree in business administration, office management, or related field ; and
Two (2) years of experience in an administrative role, preferably supporting a corporate or specialized team (e.g., Procurement, Legal, Finance); or
Category Management or strategic sourcing processes and the full lifecycle of contract management.
Operating enterprise resource planning (ERP) or contract management systems (e.g., PeopleSoft, IronClad) and preparing professional business correspondence.
Advanced functionality of IronClad, PeopleSoft, or
Vision insurance
Paid time off
Additional Information
Job Posting Title
Administrative Assistant I
Agency
090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV
Supervisory Organization
CP
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Okgov · Oklahoma County